{"id":"lead-workshop-agenda-working-backwards-times","audience":"managers","category":"leadership-work","track":"leadership","level":"intermediate","technique":"verification","title":"Build a workshop agenda backwards from a fixed end time","free":false,"task":"Build the agenda as a table with the header Start | End | Item, one row per item, in the listed order. The workshop must end at 16:00 and the items run back to back with no gaps. Work backwards from the end time and use the latest durations. Use 24-hour times. Then add the line \"Workshop starts at:\" with the start time. Plain text, under 90 words.","materialLabel":"Items and durations (attached to your prompt automatically)","material":"Planning workshop, Thursday, Dec 4 - items in order\n\n1. Welcome and goals - 15 minutes\n2. Session A: customer feedback review - 90 minutes\n3. Lunch - first planned as 45 minutes, now shortened to 30 minutes (updated Nov 28)\n4. Session B: roadmap choices - 60 minutes\n5. Break - 15 minutes\n6. Closing and next steps - 15 minutes\n\nThe workshop must end at 16:00 because the room is booked for another team after that.\nSomeone asked for a 20-minute \"icebreaker\". It was not approved.","rules":[{"type":"maxWords","max":90},{"type":"plainText"}],"mistakes":[{"title":"Using the old lunch length","why":"The AI keeps lunch at 45 minutes.","fix":"Say: \"Use the latest durations; lunch is now 30 minutes.\"","checks":["r1","r2"]},{"title":"Working forwards from a guess","why":"The AI invents a start time.","fix":"Say: \"Work backwards from the 16:00 end time.\"","checks":["r1"]},{"title":"Adding the icebreaker","why":"The AI adds 20 minutes.","fix":"Say: \"Use only the six listed items.\"","checks":["r2"]},{"title":"Wrong table","why":"The AI reorders or adds columns.","fix":"Say: \"Exactly this header and six rows in the listed order.\"","checks":["r0"]},{"title":"Markdown","why":"The AI bolds the start time.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Gives the header","patterns":["start \\|","end \\|","item"]},{"label":"Work backwards","patterns":["backwards","16:00"]},{"label":"Latest durations","patterns":["latest","30 minutes"]},{"label":"24-hour times","patterns":["24-hour"]},{"label":"Start time line","patterns":["workshop starts at"]}],"hint":"Give the header, say to work backwards from the end time with the latest durations, and give the last line.","rubricLabels":["Has the header Start | End | Item and exactly six rows in the listed order with no gaps between them","The times are 12:15-12:30, 12:30-14:00, 14:00-14:30, 14:30-15:30, 15:30-15:45 and 15:45-16:00 (lunch is 30 minutes)","The last line is \"Workshop starts at: 12:15\" and the icebreaker is not included"]}