{"id":"legal-dpa-gap-email-to-vendor-draft","audience":"legal","category":"legal-compliance","track":"legal","level":"advanced","technique":"tone","title":"Draft a polite DPA gap email to a vendor for legal review","free":false,"task":"Draft an email to vendor contact Ines Calloway about three gaps between our DPA standard and her DPA. Plain text. The first line must be exactly: DRAFT - legal reviews before sending. Then a Subject line, \"Hi Ines,\", exactly three bullet lines starting with \"- \" and a two-sentence close. Each bullet gives our standard, her DPA and a request to align or explain. Do not call anything non-compliant or breaching, do not mention the law, and do not threaten. Under 170 words.","materialLabel":"Your material (attached to your prompt automatically)","material":"OUR STANDARD (reference): breach notice within 48 hours; 30 days' notice before a subprocessor change; customer data deleted within 30 days of contract end; annual audit right.\n\nORCHID ANALYTICS DPA (extract)\n- Breach notice: within 72 hours of becoming aware.\n- Subprocessors: Vendor may update its subprocessor list at any time and will post it on its website.\n- Deletion: customer data deleted within 60 days of contract end.\n- Audit: Customer may audit once a year on 30 days' notice.","rules":[{"type":"maxBullets","max":3},{"type":"maxWords","max":170},{"type":"plainText"}],"promptHints":[{"label":"Draft marker","patterns":["draft - legal","first line"]},{"label":"Reader","patterns":["ines","vendor"]},{"label":"Three bullets","patterns":["three bullets","exactly 3"]},{"label":"Our standard vs hers","patterns":["our standard","your dpa"]},{"label":"Polite, no law","patterns":["polite","no accusation","law"]}],"mistakes":[{"title":"Listing the audit right","why":"The AI adds the audit as a fourth item though it matches.","fix":"Say: \"Only the three gaps; the audit right is fine.\"","checks":["r1"]},{"title":"Accusing the vendor","why":"The AI says the DPA fails legal requirements.","fix":"Say: \"No accusations, no mention of the law.\"","checks":["r2"]},{"title":"No draft marker","why":"The AI starts with the subject line.","fix":"Say: \"First line exactly: DRAFT - legal reviews before sending.\"","checks":["r0"]},{"title":"Dropping a number","why":"The AI writes 'our timeline is shorter'.","fix":"Say: \"Give both numbers in each bullet.\"","checks":["r1","maxBullets"]},{"title":"Trusting the AI to count words","why":"AI runs long.","fix":"Say: \"Each bullet under 28 words.\"","checks":["maxWords"]},{"title":"Markdown","why":"The AI bolds the subject.","fix":"Say: \"Plain text, no bold.\"","checks":["plainText"]}],"hint":"Fix the draft line, name the three gaps, require both numbers per bullet and ban accusations and legal references.","mission":"Draft a polite email to the vendor about DPA gaps.","musts":["Exact DRAFT first line","Three gaps, both numbers","No accusations or law"],"rubricLabels":["The first line is exactly: DRAFT - legal reviews before sending, followed by a Subject line and \"Hi Ines,\"","Exactly three bullets, covering breach notice (48 vs 72 hours), subprocessors (30 days' notice vs any time) and deletion (30 vs 60 days), and none covers the audit right","Asks her to align or explain, in a polite tone with no accusation, and does not call the DPA non-compliant or breaching, mention the law or threaten"]}