{"id":"legalops-hold-reminder-short","audience":"legal","category":"legal-compliance","track":"legal","level":"beginner","technique":"constraints","title":"Write a short legal hold reminder to custodians","free":false,"task":"Write a reminder message to the people under a legal hold, under 70 words, plain text. First line exactly: Reminder: legal hold still in effect. Mention the matter name and the date the hold was issued, ask them to reply \"Confirmed\" by Nov 20, and end with the line: Questions: Legal Ops, ext 4417. Do not describe what the dispute is about.","materialLabel":"Hold details (attached to your prompt automatically)","material":"Matter: Greenfield lease matter. Hold notice issued Aug 4, 2026. Quarterly reminder going out Nov 9.\n\nPeople: Marta Quinn, Ben Okoye, Sofia Reyes, Dev Patel.\n\nBackground (internal, for Legal Ops only): the landlord says we damaged the loading dock and wants $95,000; Ben thinks the landlord is just trying to get out of the lease early. The hold covers emails, Chatwell messages, texts and the shared drive folder \"Greenfield 2024-26\".\n\nStill required: reply \"Confirmed\" to Legal Ops by Nov 20 so the file shows everyone read the reminder. New staff who join the project get the original notice from Legal Ops.","rules":[{"type":"maxWords","max":80},{"type":"plainText"}],"mistakes":[{"title":"Dispute described","why":"The AI adds the landlord's claim for context.","fix":"Say: \"Do not describe what the dispute is about.\"","checks":["r2"]},{"title":"Missing reply request","why":"The AI forgets the confirmation deadline.","fix":"Say: \"Ask them to reply Confirmed by Nov 20.\"","checks":["r1"]},{"title":"Free-form opener","why":"The AI writes Dear all.","fix":"Say: \"First and last line exactly as given.\"","checks":["r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]},{"title":"Markdown","why":"The AI bolds words or adds headings.","fix":"Say: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Fixed lines","patterns":["reminder: legal hold still in effect","questions: legal ops"]},{"label":"Reply deadline","patterns":["confirmed","nov 20"]},{"label":"No dispute details","patterns":["do not describe","dispute"]},{"label":"Matter and date","patterns":["aug 4","greenfield"]},{"label":"Word cap","patterns":["under \\d+ words"]}],"hint":"Fix the first and last lines and say what to leave out.","mission":"Remind custodians of a hold without discussing the case.","musts":["Fixed first and last line","Ask for Confirmed by Nov 20","No dispute details"],"rubricLabels":["The first line is exactly \"Reminder: legal hold still in effect\" and the last line is exactly \"Questions: Legal Ops, ext 4417\"","Names the Greenfield lease matter, says the hold was issued Aug 4, and asks recipients to reply \"Confirmed\" by Nov 20","Does not mention the landlord's claim, the $95,000, damage, Ben's view or any other description of the dispute"]}