{"id":"legalops-policy-draft-from-outline","audience":"legal","category":"legal-compliance","track":"legal","level":"advanced","technique":"constraints","title":"Draft a messaging policy from a provided outline","free":false,"task":"Turn the outline into a first-draft policy for Legal to review. Plain text, under 230 words. The first line is exactly: DRAFT FOR LEGAL REVIEW. Then five numbered section headings in the outline's order (for example \"1. Purpose\"), each followed by one to three plain sentences. Use only what the outline says. Where the outline gives no content, write exactly: [Legal to confirm]. Do not add penalties, deadlines, tool names or references to any law.","materialLabel":"Outline from Legal Ops (attached to your prompt automatically)","material":"Working title: Use of Company Messaging Tools\n\n1. Purpose - keep customer and company information safe when staff chat or email about work\n2. Scope - all employees and contractors who use company accounts\n3. Approved tools - Chatwell (team chat) and company email only\n4. Rules - no customer data in public channels; no personal accounts for work messages; messages are kept for 2 years per the retention schedule\n5. Consequences - TBD, ask Legal\n\nNotes from the draft meeting: someone suggested we should say staff can be fired for breaking this. Someone else said we should cite the data protection law. Nobody decided. Rollout date not set. Owner of the policy: Legal Ops.","rules":[{"type":"maxWords","max":260},{"type":"plainText"}],"mistakes":[{"title":"Penalties invented","why":"The AI adds discipline language.","fix":"Say: \"Where the outline gives no content, write exactly: [Legal to confirm].\"","checks":["r2"]},{"title":"Law cited","why":"The AI adds a legal reference from the notes.","fix":"Say: \"Do not reference any law.\"","checks":["r2"]},{"title":"Extra tools or detail","why":"The AI pads sections with examples.","fix":"Say: \"Use only what the outline says.\"","checks":["r1"]},{"title":"Headings drift","why":"The AI renames or reorders sections.","fix":"Say: \"Five numbered headings in the outline's order.\"","checks":["r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]},{"title":"Markdown","why":"The AI bolds words or adds headings.","fix":"Say: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Exact first line","patterns":["draft for legal review"]},{"label":"Headings in order","patterns":["five","numbered","outline's order","in order"]},{"label":"Placeholder text","patterns":["\\[legal to confirm\\]","legal to confirm"]},{"label":"No penalties or law","patterns":["no penalt","do not add","reference"]},{"label":"Outline only","patterns":["only what the outline","only the outline"]}],"hint":"Fix the first line, the five headings and the placeholder for missing content.","mission":"Draft a short policy from an outline, flagging gaps.","musts":["Exact DRAFT first line","Gaps: [Legal to confirm]","No penalties or law cites"],"rubricLabels":["The first line is exactly \"DRAFT FOR LEGAL REVIEW\" followed by five numbered headings in the outline's order: Purpose, Scope, Approved tools, Rules, Consequences","Section 4 includes no customer data in public channels, no personal accounts for work and the 2 year retention, and section 3 names only Chatwell and email; no other tool is named","Section 5 contains exactly \"[Legal to confirm]\" and nothing says staff can be fired, names a penalty, or cites any law"]}