{"id":"mgr-one-on-one-agenda","audience":"managers","category":"meetings","technique":"audience","title":"Prep a 1:1 agenda your team member will see","free":true,"task":"You have a 1:1 with Nadia, a designer on your team, and the agenda goes in the calendar invite she'll see. You want exactly 3 numbered lines, one per topic, each with one open question to ask her, under 70 words in total, plain text. Her own request goes first, nothing private from your notes can appear, and some of your notes are out of date, so use the latest update on each topic.","materialLabel":"Your 1:1 notes (attached to your prompt automatically)","material":"MY NOTES - 1:1 with Nadia (design), Thu Nov 13\n\nFrom Nadia (Slack, Mon): \"Can we talk about the on-call rotation at our next 1:1? I've been on it 3 weeks in a row and it's eating my evenings.\"\n\nMy topics:\n- Q1 project: she'd lead the checkout redesign kickoff in January. Want her take on who she needs on it.\n- Her request to attend the UX Forward conference (Feb, $1,400). Status: pending budget.\n- UPDATE Nov 3: Mike approved the conference budget. She just needs to book by Dec 1.\n\nPrivate, for me only:\n- Heard from another manager that Nadia might be interviewing elsewhere. Unconfirmed, don't bring it up.\n- She seemed tired in standup last week. Probably the on-call thing.\n- Her review is in January. Leaning toward 'exceeds' on craft.\n\nMisc:\n- Remind the whole team about timesheets (doing that in the team meeting, not 1:1s).\n- Office closed Nov 27-28.","rules":[{"type":"numberedItems","count":3},{"type":"maxWords","max":70},{"type":"plainText"}],"mistakes":[{"title":"Asking for \"an agenda\"","why":"The AI builds a long agenda with headings, time slots and sub-bullets.","fix":"Be exact: \"Exactly 3 numbered lines, one topic and one question each. Plain text.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead: \"Each line under 18 words.\"","checks":["maxWords"]},{"title":"Not saying who will read it","why":"The AI doesn't know Nadia sees the invite, so it can pull in your private notes.","fix":"Add: \"Nadia will read this. Leave out everything under 'Private'.\"","checks":["r2"]},{"title":"Leading with your own topics","why":"The AI follows the order of your notes or puts your projects first.","fix":"Add: \"Put Nadia's on-call request first.\"","checks":["r0"]},{"title":"Using the outdated status","why":"The AI may repeat 'pending budget' and miss the update further down.","fix":"Add: \"Use the latest update on each topic.\"","checks":["r1"]}],"promptHints":[{"label":"Says who will read it","patterns":["nadia.{0,30}(see|read)","she.{0,15}(see|read)","shared|invite"]},{"label":"Puts her request first","patterns":["on.?call","her request","first"]},{"label":"Limits the topics","patterns":["\\b(3|three)\\b.{0,15}(topics|lines|items)"]},{"label":"Leaves out private notes","patterns":["private","rumou?r","leave out","don'?t include|do not include"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"The AI doesn't know Nadia will read this. Tell it who sees the agenda, what goes first, how many topics, and which notes stay private.","rubricLabels":["The first topic is Nadia's own request about the on-call rotation","If it mentions the conference, it treats it as approved (booking by Dec 1 if a date is given), not as pending budget","Includes nothing private (the interviewing rumor, that she seemed tired, her review rating), adds no intro or closing line, and invents no topics"]}