{"id":"mgr-scheduling-tool-pick","audience":"managers","category":"decisions","technique":"grounding","title":"Recommend a scheduling tool from messy demo notes","free":false,"task":"Your director wants your pick of a scheduling tool for your 12-person team. Put your recommendation and the main reason first, then exactly 3 bullets, one per tool, each with its total monthly cost for all 12 people on monthly billing (not the per-user price) and whether it syncs with PayGrid, your payroll system (a must). Under 80 words, plain text, and use only what's in your notes, leaving out rumors.","materialLabel":"Your demo notes (attached to your prompt automatically)","material":"DEMO NOTES - scheduling tools (12 people, we pay monthly, finance won't do annual prepay)\n\nShiftNest (demo Oct 29)\n- $9 per user per month, monthly billing\n- Syncs with PayGrid: yes, built in. Saw it live.\n- Mobile app is fine, a bit plain\n\nCrewlane (demo Oct 30)\n- Rep quoted $7 per user per month\n- Syncs with PayGrid: yes\n- Nicest-looking app of the three\n- Follow-up email from the rep, Nov 2: \"Correction: the $7 rate is for annual prepay. Monthly billing is $10 per user per month.\"\n\nRotaBee (demo Oct 31)\n- $5 per user per month, monthly billing. Cheapest by far.\n- PayGrid sync: \"on our roadmap for next year\", not available now\n- Has a great shift-swap feature the team would love\n\nOther\n- Someone in a forum said ShiftNest might get bought by a bigger company. No source.\n- Must have: PayGrid sync, or payroll has to retype hours every week (Jess said no way).\n- Decision needed by Nov 21.","rules":[{"type":"maxBullets","max":3},{"type":"maxWords","max":80},{"type":"plainText"}],"mistakes":[{"title":"Asking which one to pick","why":"The AI writes a long comparison with headings and pros and cons for every tool.","fix":"Be exact: \"Recommendation first, then exactly 3 bullets, one per tool. Plain text.\"","checks":["maxBullets","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead: \"First line under 20 words, each bullet under 15 words.\"","checks":["maxWords"]},{"title":"Not naming the must-have","why":"The AI weighs every feature, so the cheapest tool or the nicest app can win.","fix":"Add: \"PayGrid sync is a must. Rule out any tool without it today.\"","checks":["r0","r2"]},{"title":"Giving per-user prices","why":"The AI copies the per-user prices, including the first $7 Crewlane quote, instead of the total your director pays.","fix":"Add: \"We pay monthly. Give each tool's total for 12 people at the latest price.\"","checks":["r1"]},{"title":"Letting rumors in","why":"The AI repeats the unsourced buyout rumor as if it were a real risk.","fix":"Add: \"Use only facts from my notes. Don't mention the buyout rumor.\"","checks":["r2"]}],"promptHints":[{"label":"Names the must-have","patterns":["paygrid","payroll","must"]},{"label":"Puts the pick first","patterns":["recommend","first line","lead with|start with"]},{"label":"Limits the bullets","patterns":["\\b(3|three)\\b.{0,15}bullet","bullet.{0,20}\\b(3|three)\\b","one per tool"]},{"label":"Asks for the monthly cost","patterns":["12 (people|users)","per month|monthly","cost"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"The notes hide a price correction and a deal-breaker. Tell the AI what's a must, how you're billed, and exactly what each bullet should say.","rubricLabels":["The first line, before the bullets, recommends ShiftNest and gives the main reason (the cheapest option that syncs with PayGrid on monthly billing, or equivalent)","Each tool's cost is given as a monthly total for all 12 people (ShiftNest $108, Crewlane $120 at the corrected $10 rate, RotaBee $60), not only as a per-user price","Says RotaBee does not sync with PayGrid today, and does not mention the ShiftNest buyout rumor"]}