{"id":"mgr-x-meeting-action-owners","audience":"managers","category":"meetings","track":"productivity","technique":"grounding","title":"Pull owned action items out of a rambling meeting","free":false,"task":"After a long ops meeting, you're posting the action items. Write exactly 3 numbered lines in the form 'Owner: action by date', plain text, under 50 words. Include only actions someone clearly agreed to own, with the final date if it changed, and leave out ideas nobody took.","materialLabel":"Meeting transcript excerpt (attached to your prompt automatically)","material":"Ops meeting - Thu Oct 2 (Kim, Raul, Bea, Omar, Lena)\n\nKim: Dock B door keeps jamming. Someone should look at it.\nRaul: I'll call the door vendor tomorrow, Friday.\nKim: Thanks. Next, the holiday schedule.\nBea: I can draft the holiday schedule by Oct 10.\nLena: Can we push that to Oct 8? Payroll needs it earlier.\nBea: Sure, Oct 8.\nOmar: We should really redo the whole break room.\nKim: Maybe next year.\nKim: Last thing, the new hire scanner training.\nOmar: I'll run it Tuesday, Oct 7.\nLena: Someone should also update the safety binder at some point.\n(no one responded)\nKim: Great, thanks all.","rules":[{"type":"numberedItems","count":3},{"type":"maxWords","max":50},{"type":"plainText"}],"mistakes":[{"title":"Asking for 'meeting notes'","why":"The AI recaps the whole discussion with headings.","fix":"Be exact: \"Exactly 3 numbered lines 'Owner: action by date'. Plain text.\"","checks":["numberedItems","plainText","r2"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line instead: \"each line under 12 words.\"","checks":["maxWords"]},{"title":"Using the first date","why":"Bea first said Oct 10, then agreed to Oct 8.","fix":"Add: \"Use the final date if it changed (holiday schedule by Oct 8).\"","checks":["r0"]},{"title":"Including unowned ideas","why":"The AI turns every 'someone should' into an action.","fix":"Add: \"Only actions someone agreed to own.\"","checks":["r1"]}],"promptHints":[{"label":"Shows the line shape","patterns":["owner:? ?action","by date","like ['\"]?1\\."]},{"label":"Only owned actions","patterns":["agreed","owned?","someone (took|agreed)","nobody"]},{"label":"Uses final dates","patterns":["final date","oct(ober)? 8","changed"]},{"label":"Sets the number of items","patterns":["\\b(3|three)\\b.{0,15}(line|action|item)"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"Action items only count when someone owns them. Tell the AI the line shape, to use final dates, and to skip ideas nobody took.","rubricLabels":["The 3 actions are Raul: call the door vendor by Friday (Oct 3); Bea: draft the holiday schedule by Oct 8 (not Oct 10); Omar: run new hire scanner training on Tuesday, Oct 7","The break room redo and the safety binder (nobody took them) do not appear","Each line follows 'Owner: action by date', with no intro, recap or closing"]}