{"id":"mgr-x-meeting-audit-decisions","audience":"managers","category":"decisions","track":"data","technique":"context","title":"Decide which recurring meetings to keep, shorten or cancel","free":false,"task":"You're auditing your team's recurring meetings using the rules your team agreed. Write exactly 4 numbered lines in the form 'Meeting - Keep, Shorten or Cancel - reason', plain text, under 80 words, in the order listed. Apply the rules exactly, using the attendance data, not how people feel about each meeting.","materialLabel":"Meeting data and rules (attached to your prompt automatically)","material":"Recurring meeting audit - Customer Ops (Kim's team)\n\nTeam rules (agreed Sept 2):\n- Cancel if no decision was made in the last 4 meetings.\n- Shorten to 15 minutes if it regularly ends early (3 of last 4 ended 10+ min early).\n- Otherwise keep.\n\nMeetings:\n1. Monday planning (30 min): decisions in 4 of last 4. Ended on time.\n2. Wednesday sync (30 min): no decisions in last 4. Everyone says they \"like catching up.\"\n3. Thursday escalation review (45 min): decisions in 3 of last 4. Ended 15+ min early in 3 of last 4.\n4. Friday wins (20 min): decisions in 1 of last 4 (picked the monthly award winner). Ended on time. Some people find it cheesy.\n\nNote: I'll post the result in the team channel; keep it factual so nobody feels their favorite meeting got judged unfairly.","rules":[{"type":"numberedItems","count":4},{"type":"maxWords","max":80},{"type":"plainText"}],"mistakes":[{"title":"Asking 'which meetings should I cut'","why":"The AI gives opinions and general meeting tips.","fix":"Be exact: \"Exactly 4 numbered lines 'Meeting - Keep/Shorten/Cancel - reason'. Plain text.\"","checks":["numberedItems","plainText","r2"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line instead: \"each line under 16 words.\"","checks":["maxWords"]},{"title":"Going by feelings","why":"The AI keeps the Wednesday sync because people like it, or cuts Friday because it's 'cheesy'.","fix":"Add: \"Apply our rules exactly. Ignore how people feel.\"","checks":["r0","r1"]}],"promptHints":[{"label":"Uses the team rules","patterns":["rule","agreed","criteria"]},{"label":"Ignores feelings","patterns":["feel","opinion","like it","cheesy"]},{"label":"Shows the line shape","patterns":["keep.{0,10}shorten.{0,10}cancel","meeting - ","like ['\"]?1\\."]},{"label":"Sets the number of lines","patterns":["\\b(4|four)\\b.{0,15}(line|meeting)"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"Meeting audits only feel fair when the rules decide. Tell the AI to apply your rules to the data, ignore opinions, and use the line shape.","rubricLabels":["Monday planning - Keep; Wednesday sync - Cancel (no decisions in last 4); Thursday escalation review - Shorten (ended early in 3 of 4); Friday wins - Keep (a decision in 1 of last 4)","Each reason cites the rule or attendance data (decisions in last 4, ending early), not feelings (no 'people like it' or 'cheesy')","Lines follow 'Meeting - decision - reason' in the order listed, with no intro, summary or advice"]}