{"id":"mgr-x-sbi-late-weekly-report","audience":"managers","category":"writing-feedback","track":"writing","technique":"examples","title":"Draft SBI feedback about a late report","free":false,"task":"You're giving Marco feedback about a late weekly report using Situation-Behavior-Impact. Write exactly 3 lines labeled Situation:, Behavior: and Impact:, then a 4th line labeled Ask: with one open question, plain text, under 90 words. Use only what you observed yourself, describe actions rather than character, and keep your guesses about why out of it.","materialLabel":"Your notes (attached to your prompt automatically)","material":"Notes - feedback for Marco (inventory analyst), 1:1 Friday\n\nWhat I observed:\n- The weekly stock report is due to the regional director every Monday by 10am.\n- Last 3 Mondays (Oct 6, 13, 20) Marco sent it at 1:40pm, 2:15pm and 3:05pm.\n- On Oct 20 the director made a reorder call at noon without the report and over-ordered 400 cases of bottled water ($2,100).\n- Marco's numbers are always accurate. No errors in 6 months.\n\nMy guesses (don't say):\n- Maybe he's overwhelmed since we added the 2 new stores?\n- He might not think Mondays matter.\n\nHeard secondhand:\n- Someone said Marco has been \"complaining about the director\" at lunch.\n\nGoal: understand what's blocking Monday mornings and agree on a plan. Keep it supportive; he's a strong analyst.","rules":[{"type":"maxWords","max":90},{"type":"plainText"}],"mistakes":[{"title":"Asking for 'feedback'","why":"The AI writes a long script with headings, praise sandwiches and coaching tips.","fix":"Show the shape: \"Lines labeled Situation:, Behavior:, Impact:, Ask:. Plain text.\"","checks":["r0","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line instead: \"each line under 18 words.\"","checks":["maxWords"]},{"title":"Putting guesses in his mouth","why":"Your theories are in the notes, and the AI uses them to sound empathetic.","fix":"Add: \"Only what I observed. No guesses about why, nothing secondhand.\"","checks":["r1"]},{"title":"Mixing up the lines","why":"The AI moves the consequence into Behavior or the times into Situation.","fix":"Show each line: \"Behavior: sent at 1:40, 2:15 and 3:05 on the last 3 Mondays.\"","checks":["r1","r2"]}],"promptHints":[{"label":"Shows the SBI labels","patterns":["situation:?","behavio(u)?r:?","impact:?"]},{"label":"Sticks to what you saw","patterns":["observ","only what i (saw|observed)","no guess","secondhand"]},{"label":"Shows example lines","patterns":["like ['\"]","e\\.g\\.","for example","behavio(u)?r: sent"]},{"label":"Ends with a question","patterns":["ask:?","open question","question"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"The AI blurs SBI unless you show what belongs on each line. Give it each line's content, and tell it your guesses stay out.","rubricLabels":["Has lines labeled Situation:, Behavior:, Impact: and Ask:, in that order; Situation is the Monday 10am report deadline to the regional director","Behavior states the observed send times or that it arrived after 1pm on the last 3 Mondays, with no character labels and none of the guesses (overwhelmed, new stores, doesn't think Mondays matter) or the lunch comment","Impact names the Oct 20 reorder made without the report and the 400-case (or $2,100) over-order, and Ask is one open question (not yes/no)"]}