{"id":"mgr-x-shift-handoff-template","audience":"managers","category":"meetings","track":"productivity","technique":"examples","title":"Fill in an end-of-shift handoff from messy notes","free":false,"task":"Your team uses a 4-line end-of-shift handoff. Fill it in from tonight's messy notes as exactly 4 lines labeled Open issues:, Waiting on:, Watch for: and Done:, plain text, under 70 words. Use only items that are still true at the end of the shift, and leave out chatter.","materialLabel":"Tonight's shift notes (attached to your prompt automatically)","material":"Night shift notes - Dock C, Tue (lead: Sam)\n\n10:05pm Truck 14 (Brightwater) arrived 2 hours late. Unloading.\n10:40pm Pallet jack #3 broken, tagged out. Maintenance ticket filed, waiting on parts.\n11:15pm Short 2 pickers (Ana sick, Leo called out).\n11:50pm Truck 14 unloaded. Done.\n12:30am Label printer jammed. Fixed by Bea at 12:45am.\n1:10am Brightwater outbound order: 6 of 40 pallets still not picked. Day shift needs to finish by 9am for the 10am truck.\n2:00am Freezer section 2 temperature alarm went off twice. Reset both times. Maintenance says check again at 6am.\n2:30am Pizza for the crew, thanks Raul!\n3:00am Leo said he'll be back tomorrow.","rules":[{"type":"maxWords","max":70},{"type":"plainText"}],"mistakes":[{"title":"Asking to 'summarize the shift'","why":"The AI retells the night in time order, with headings.","fix":"Show the shape: \"4 lines labeled Open issues:, Waiting on:, Watch for:, Done:.\"","checks":["r0","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line instead: \"each line under 18 words.\"","checks":["maxWords"]},{"title":"Listing fixed items as open","why":"The printer jam and late truck appear as problems, and the AI may keep them open.","fix":"Add: \"Only what's still true at shift end. Fixed items go under Done.\"","checks":["r1","r2"]},{"title":"Keeping the chatter","why":"The AI includes the pizza and who called out.","fix":"Add: \"No chatter.\"","checks":["r2"]}],"promptHints":[{"label":"Shows the labels","patterns":["open issues","waiting on","watch for","done:"]},{"label":"Uses end-of-shift status","patterns":["still (true|open)","end of (the )?shift","fixed","current"]},{"label":"Drops chatter","patterns":["chatter","pizza","skip"]},{"label":"Says who reads it","patterns":["day shift","handoff"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"A handoff is about what the next shift must do. Give the AI the four labels and tell it to use only what's still true at the end of the night.","rubricLabels":["Has exactly 4 lines labeled Open issues:, Waiting on:, Watch for: and Done:, in that order","Open issues includes the 6 of 40 unpicked Brightwater pallets due by 9am for the 10am truck; Waiting on includes parts for pallet jack #3; Watch for includes the freezer section 2 temperature alarm (check at 6am)","Done includes Truck 14 unloaded (and the printer fix may appear there), the printer jam is not listed as open, and there is no pizza or call-out chatter"]}