{"id":"mgr-x-shift-rotation-change","audience":"managers","category":"planning","track":"productivity","technique":"context","title":"Announce a new weekend rotation in three clear rules","free":false,"task":"You're changing how weekend shifts are assigned, and you're posting it for the warehouse team. Write one sentence with the start date, then exactly 3 numbered rules, then one line on who to talk to about conflicts, plain text, under 80 words. Use the final version of each rule, and leave out the options that were rejected.","materialLabel":"Your notes (attached to your prompt automatically)","material":"Weekend rotation - Dock C team (16 people), notes from team vote Oct 3\n\nFinal decisions:\n- Start: first weekend of November (Nov 7-8).\n- Everyone works 1 weekend in 4. Schedule posted 4 weeks ahead.\n  CHANGE (Oct 6): posted 6 weeks ahead, not 4, after the vote on Friday.\n- Swaps are allowed if both people agree and you tell the shift lead at least 48 hours before.\n- Weekend shifts are paid at time and a half (unchanged).\n\nRejected in the vote (don't include):\n- Volunteers-only weekends.\n- Every other weekend for new hires.\n\nWho to talk to: anyone with a recurring conflict (school pickup, second job, religious observance) talks to me, Kim, privately. Requests handled case by case; check with HR if it involves an accommodation.\n\nThe team is tired of confusing announcements. Keep it short.","rules":[{"type":"numberedItems","count":3},{"type":"maxWords","max":80},{"type":"plainText"}],"mistakes":[{"title":"Asking for 'an announcement'","why":"The AI writes paragraphs with headings, background on the vote and every detail.","fix":"Be exact: \"One opening sentence, exactly 3 numbered rules, one closing line. Plain text.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead: \"each line under 16 words.\"","checks":["maxWords"]},{"title":"Using the earlier rule","why":"The 4-week posting rule appears first, with the change below it.","fix":"Add: \"The schedule is posted 6 weeks ahead (the Oct 6 change).\"","checks":["r1"]},{"title":"Leaving out who to ask","why":"The AI ends with 'let me know if questions' and nothing specific.","fix":"Add: \"Last line: recurring conflicts, talk to me privately.\"","checks":["r2"]},{"title":"Forgetting the start date","why":"The AI explains the rules but not when they begin.","fix":"Add: \"Open with: starts Nov 7-8.\"","checks":["r0"]}],"promptHints":[{"label":"Gives the start date","patterns":["nov(ember)? 7","start","first weekend"]},{"label":"Uses the final rules","patterns":["6 weeks","six weeks","final","change"]},{"label":"Sets the number of rules","patterns":["\\b(3|three)\\b.{0,15}rule"]},{"label":"Says who to talk to","patterns":["conflict","talk to","privately"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"Schedule changes confuse people unless they're short and exact. Tell the AI the start date, the final rules, and who to talk to.","rubricLabels":["The opening sentence says the new rotation starts the first weekend of November (Nov 7-8)","The 3 rules are: everyone works 1 weekend in 4, the schedule is posted 6 weeks ahead (not 4), and swaps are OK if both agree and the shift lead is told at least 48 hours before (time and a half may be added to a rule)","Ends with a line inviting people with recurring conflicts to talk to Kim privately, and mentions no rejected options (volunteers-only, new hires every other weekend)"]}