{"id":"off-budget-overages","audience":"office","category":"data","technique":"grounding","title":"Find the over-budget categories in a spending export","free":false,"task":"Grace in finance asked which office budget categories went over budget in October. She wants exactly 3 numbered lines for her email, one per over-budget category, each giving the category and how many dollars it went over, under 45 words in total, plain text, nothing else. Use only the export, and apply Grace's two notes at the bottom: they change the numbers.","materialLabel":"Spending export and notes (attached to your prompt automatically)","material":"OCTOBER OFFICE SPEND - exported from Ledgerly, Nov 3\nCategory | Budget | Actual\nOffice supplies | $1,200 | $1,350\nPrinting | $800 | $760\nCoffee & snacks | $600 | $840\nSoftware subscriptions | $2,000 | $1,950\nFurniture | $1,500 | $1,500\nCleaning service | $900 | $1,020\nCourier & postage | $300 | $410\nTeam events | $1,000 | $985\n\nNotes from Grace:\n- The coffee & snacks budget was raised to $700 on Oct 12 (approved by Luis). The export still shows the old $600.\n- Courier & postage includes a $210 charge for a lost package. The courier refunded it on Oct 30, so the real actual is $200.\n\nOther notes:\n- Printing came in under because the 2nd floor printer was broken for half the month.\n- Furniture budget for Q1 is still TBD.\n- Ledgerly times out if you export more than 3 months at once, so do one month at a time.","rules":[{"type":"numberedItems","count":3},{"type":"maxWords","max":45},{"type":"plainText"}],"mistakes":[{"title":"Asking an open question","why":"The AI answers with a table or a long breakdown of every category, not lines Grace can paste.","fix":"Be exact: \"Numbered lines, only over-budget categories, each with the dollars over.\"","checks":["numberedItems","r2"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead: \"Each line under 8 words, nothing else.\"","checks":["maxWords"]},{"title":"Ignoring the notes","why":"The AI reads the table at face value, so the outdated coffee budget and the refunded courier charge give wrong answers.","fix":"Add: \"Apply the notes at the bottom first: they override the table.\"","checks":["r0","r1"]},{"title":"Forgetting it goes in an email","why":"AI loves markdown tables and bold, which turn into clutter in a plain email.","fix":"Add: \"Plain text, no bold, headings or tables.\"","checks":["plainText"]}],"promptHints":[{"label":"Says how many lines","patterns":["\\b(3|three)\\b.{0,20}(lines|items|categories)","numbered"]},{"label":"Applies the notes","patterns":["notes?","refund","raised|updated budget|correct"]},{"label":"Asks for dollar amounts","patterns":["\\$","dollar","how much","amount"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no headings"]}],"hint":"The table alone gives the wrong answer. Tell the AI to apply the notes at the bottom, and say exactly what each line should contain.","rubricLabels":["Lists exactly these over-budget categories: Office supplies, Coffee & snacks and Cleaning service (not Courier & postage, which is under budget after the $210 refund)","Gives the right overage for each: Office supplies $150, Coffee & snacks $140 (using the raised $700 budget, not $240), Cleaning service $120","Adds no intro, closing line or explanation of the math, and mentions no categories that are under or on budget"]}