{"id":"ops-cycle-count-procedure-checklist","audience":"operations","category":"operations-work","track":"operations","technique":"format","level":"beginner","title":"Turn cycle count notes into a checklist a counter can tick off","free":false,"task":"New counters need a checklist, not a paragraph. Write a prompt for a checklist of at most 8 items, each line starting \"- [ ]\" and beginning with a verb. Keep the order the work happens in. Include only steps that apply to every count and leave out anything about one particular zone. Plain text, under 110 words.","materialLabel":"Your material (attached to your prompt automatically)","material":"CYCLE COUNT NOTES (from Renata, inventory control)\n\nBefore you start, pull the count sheet for your zone from the shared drive and print it. The sheet does NOT show system quantities. That is on purpose, so you count blind.\n\nAsk the zone lead to freeze movement in the bin for the count. No picks, no putaway until you are done. Zone C is the exception, they can't freeze it during the day so do Zone C after 6 pm.\n\nCount each bin twice if the first count looks odd. Write counted quantities in pen. If you make a mistake, cross out and initial, no white-out.\n\nScan the bin label before you count so the right bin is on your sheet. When done, hand the signed sheet to inventory control by end of shift. Anything off by 5 units or more gets a recount by a second person before it goes on the review list.\n\nThe scanner in aisle 12 is broken, ignore it, use the handheld from the cage.","rules":[{"type":"plainText"},{"type":"maxBullets","max":8},{"type":"maxWords","max":110}],"promptHints":[{"label":"Shows the checkbox format","patterns":["- \\[ \\]","\\[ \\]","checkbox"]},{"label":"Caps the items","patterns":["at most 8","8 items","8 lines","no more than 8"]},{"label":"Sets the order","patterns":["order","last","in the order"]},{"label":"Says what to leave out","patterns":["leave out","skip","only steps","exclude"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no headings"]}],"mistakes":[{"title":"Including one-off notes","why":"The AI keeps the Zone C and broken-scanner remarks.","fix":"Say: \"Leave out anything about one particular zone or one piece of equipment.\"","checks":["r2"]},{"title":"Dropping the variance rule","why":"The AI merges steps and loses the recount at 5 units.","fix":"Say: \"Include the recount rule for variances of 5 units or more.\"","checks":["r1"]},{"title":"Plain bullets","why":"The AI uses - without the box and skips the verbs.","fix":"Show the format: \"- [ ] Print the count sheet\".","checks":["r0","maxBullets"]},{"title":"Getting markdown back","why":"AI adds bold, headings and bullets by default, which show up as stray symbols where this is pasted.","fix":"Say \"plain text, no bold, no headings, no asterisks\".","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting and usually runs long, so a vague \"keep it short\" lands over the limit.","fix":"Cap each part instead of the total, for example \"each line under 15 words\".","checks":["maxWords"]}],"hint":"Give the line format, the order, and what to leave out.","mission":"Give new counters a tick-off checklist for cycle counts.","musts":["Max 8 items","Start with a verb","Skip zone-specific steps"],"rubricLabels":["Every item is a line starting \"- [ ]\" and begins with a verb, with no more than 8 items","The steps include printing the blind count sheet, getting the zone lead to freeze movement, scanning the bin label, writing in pen and a second-person recount for variances of 5 units or more","The checklist does not mention Zone C after 6 pm, the broken aisle 12 scanner or the cage handheld, and the signed sheet handoff to inventory control comes last"]}