{"id":"ops-near-miss-memo-no-blame","audience":"operations","category":"operations-work","track":"operations","technique":"grounding","level":"advanced","title":"Write a near-miss memo that separates facts from disputes","free":false,"task":"A forklift near-miss happened on your floor and the safety lead needs a first memo. Write a prompt for a memo with exactly these four headings in this order: Summary, What is confirmed, What is disputed, Open items for the safety lead. Report both accounts where they disagree, with each person's name. Do not say who was at fault or state a cause; the safety lead decides that. Under 200 words.","materialLabel":"Your material (attached to your prompt automatically)","material":"NEAR-MISS NOTES - Thursday Mar 6, about 2:40 p.m.\nLocation: Aisle 7 where it meets cross-aisle C. No injuries. No product damaged.\n\nStatement 1 - Marcus Bell (forklift operator, 8 months on the job, certified): \"I was moving slow, a few mph at most. I sounded the horn before the intersection. Dana stepped out from behind the rack and I stopped about two feet from her.\"\n\nStatement 2 - Dana Whitlock (picker): \"I didn't hear a horn. The forklift was coming fast and I jumped back.\"\n\nStatement 3 - Ray Alvarez (supervisor, arrived after both had stopped): \"Floor was dry. Both of them were standing still when I got there. I did not see the approach.\"\n\nOther facts:\n- The convex mirror at the intersection of aisle 7 and cross-aisle C was found cracked when Ray checked it afterward. Nobody knows when it cracked.\n- Camera 4 covers cross-aisle C. Footage has not been pulled yet.\n- Marcus's pre-shift forklift check was signed at 6:05 a.m. with no defects noted.\n- This is the second near-miss in aisle 7 this quarter (the first was in January).","rules":[{"type":"maxWords","max":200}],"promptHints":[{"label":"Lists the four headings","patterns":["summary","what is confirmed","what is disputed","open items"]},{"label":"Keeps both accounts, named","patterns":["name","each person","bell","whitlock"]},{"label":"Rules out blame or cause","patterns":["fault","cause","blame"]},{"label":"Leaves the decision to safety","patterns":["safety lead"]},{"label":"Sets a length limit","patterns":["\\d+\\s*words","word (limit|count)","under \\d+"]}],"mistakes":[{"title":"Picking a side","why":"The AI decides one account is right or points to a likely cause.","fix":"Say: \"Do not say who was at fault or state a cause.\"","checks":["r2"]},{"title":"Blending the accounts","why":"The AI merges both statements into one narrative without names.","fix":"Say: \"Under disputed, name each person and what they said.\"","checks":["r1"]},{"title":"Making up headings","why":"The AI picks its own section names.","fix":"List the four headings in order.","checks":["r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting and usually runs long, so a vague \"keep it short\" lands over the limit.","fix":"Cap each part instead of the total, for example \"each line under 15 words\".","checks":["maxWords"]}],"hint":"Name the four headings, say how to treat disagreements and rule out fault or cause.","mission":"Give the safety lead a first memo on the forklift near-miss.","musts":["Both accounts, named","No fault or cause","Four exact headings"],"rubricLabels":["The memo has exactly the four headings Summary, What is confirmed, What is disputed and Open items for the safety lead, in that order","What is confirmed includes no injuries, the location (aisle 7 at cross-aisle C) and a dry floor; What is disputed gives Marcus Bell's account (horn sounded, moving slow) and Dana Whitlock's account (no horn heard, forklift fast), each named","Open items include pulling the camera 4 footage and the cracked mirror, and the memo never says who was at fault or states a cause (no phrases like operator error or the mirror caused it)"]}