{"id":"ops-shift-handoff-five-field-template","audience":"operations","category":"operations-work","track":"operations","technique":"format","level":"beginner","title":"Fill a five-field shift handoff from messy end-of-shift notes","free":false,"task":"Dee is going home and the next supervisor needs a clean handoff. Write a prompt that fills a template with exactly five lines starting \"Line status:\", \"Safety:\", \"Open issues:\", \"Needs a decision:\" and \"Next shift first task:\". Leave out anything that isn't about the line or the people on it. Plain text, under 115 words.","materialLabel":"Your material (attached to your prompt automatically)","material":"End of shift notes (Dee, B shift, Line 3)\n\nLine 3 ran fine until about 9 pm, then the labeler jammed twice. Carlos from maintenance cleared it both times, root cause not found, he thinks it might be the label roll. Running at about 90% speed since then.\n\nForklift 12 has a leaking hydraulic line. I tagged it out. Do NOT use it until maintenance signs off.\n\nOrder 5521 for Brightfield is 400 cases short and the customer needs it Friday. I don't know if we can make it up on days without overtime, so the ops manager needs to decide on overtime.\n\nCases of tape are in the wrong aisle, whatever. First thing tomorrow: swap the label roll and see if the jams stop.\n\nAlso the break room fridge needs cleaning out by Friday.","rules":[{"type":"plainText"},{"type":"maxWords","max":115}],"promptHints":[{"label":"Quotes the five labels","patterns":["line status:","safety:","open issues:","needs a decision:","next shift first task:"]},{"label":"Says what to leave out","patterns":["leave out","skip","ignore","exclude"]},{"label":"Asks to keep key numbers","patterns":["order","number","quantity","names"]},{"label":"Says plain text, no intro","patterns":["no intro","no sign-off","only the five"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no headings"]}],"mistakes":[{"title":"Including housekeeping","why":"The AI keeps the fridge and tape cases because they are in the notes.","fix":"Say: \"Leave out housekeeping and anything not about the line.\"","checks":["r2"]},{"title":"Losing the safety item","why":"The AI buries the forklift tag-out in a paragraph.","fix":"Say: \"Safety: must name any equipment tagged out.\"","checks":["r1"]},{"title":"Wrong labels","why":"The AI invents its own headings.","fix":"Quote the five labels in order.","checks":["r0"]},{"title":"Getting markdown back","why":"AI adds bold, headings and bullets by default, which show up as stray symbols where this is pasted.","fix":"Say \"plain text, no bold, no headings, no asterisks\".","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting and usually runs long, so a vague \"keep it short\" lands over the limit.","fix":"Cap each part instead of the total, for example \"each line under 15 words\".","checks":["maxWords"]}],"hint":"Name the five labels and say what to leave out.","mission":"Give the next supervisor a clean handoff from Dee.","musts":["Five labeled lines","Line and people only","Under 115 words"],"rubricLabels":["The output has five lines starting Line status:, Safety:, Open issues:, Needs a decision: and Next shift first task: in that order","Line status mentions the labeler jamming twice, the reduced speed of about 90% appears in the note, and Safety says forklift 12 is tagged out and must not be used","Needs a decision mentions overtime for order 5521 (400 cases short, due Friday), Next shift first task is swapping the label roll, and nothing mentions the break room fridge or the tape cases"]}