{"id":"ops-sync-notes-to-action-items-table","audience":"project-managers","category":"operations-work","track":"operations","technique":"grounding","level":"intermediate","title":"Pull confirmed action items from messy meeting notes into a table","free":false,"task":"Write a prompt for a markdown table with columns Owner, Action and Due that lists only actions where the notes give both an owner and a due time. After the table add one line starting \"No clear owner or date:\" listing the items that lack one. Decisions are not actions. Under 100 words.","materialLabel":"Your material (attached to your prompt automatically)","material":"OPS WEEKLY SYNC - notes typed by Alicia (Monday)\n\n- Brightfield order: Alicia will call the carrier today to confirm the Friday pickup.\n- Dock door 3: Tom said he might get a repair quote \"sometime\" but nobody agreed on a date. Decision: use door 5 in the meantime.\n- Cycle count in zone D: Renata will finish it by end of shift Thursday.\n- We talked about the overtime budget for next month but didn't decide anything. Dev maybe to look at it? Not sure.\n- Safety: Mei will send the near-miss summary to everyone by Wednesday.\n- Somebody should look at the label supply, it's getting low.\n- Decision: the Friday team lunch moves to 1:00 p.m.\n\nNext sync: same time next Monday.","rules":[{"type":"maxWords","max":100}],"promptHints":[{"label":"Names the table columns","patterns":["owner.*action.*due","table"]},{"label":"Requires owner and due","patterns":["both","owner and","due"]},{"label":"Excludes decisions","patterns":["decisions are not","not actions","leave out"]},{"label":"Asks for the unassigned line","patterns":["no clear owner or date"]},{"label":"Sets a length limit","patterns":["\\d+\\s*words","word (limit|count)","under \\d+"]}],"mistakes":[{"title":"Listing vague items as actions","why":"The AI includes the dock door quote and the overtime review with a guessed owner.","fix":"Say: \"Include a row only if the notes give both a named owner and a due time.\"","checks":["r1"]},{"title":"Treating decisions as actions","why":"The AI lists moving the lunch.","fix":"Say: \"Decisions are not actions.\"","checks":["r2"]},{"title":"No unassigned line","why":"The AI drops the vague items entirely.","fix":"Say: \"After the table, one line: No clear owner or date: ...\"","checks":["r0","r2"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting and usually runs long, so a vague \"keep it short\" lands over the limit.","fix":"Cap each part instead of the total, for example \"each line under 15 words\".","checks":["maxWords"]}],"hint":"Say the two conditions for a row, that decisions are not actions and what the last line holds.","mission":"Pull the clearly owned, dated actions from the meeting notes.","musts":["Owner and due both","Decisions aren't actions","List the unclear ones"],"rubricLabels":["The output is a markdown table with the columns Owner, Action and Due, followed by a line starting \"No clear owner or date:\"","The table has exactly three rows: Alicia calling the carrier today, Renata finishing the zone D count by end of shift Thursday, and Mei sending the near-miss summary by Wednesday","The No clear owner or date line lists the dock door 3 quote, the overtime budget and the label supply, and the lunch decision and door 5 decision are not listed as actions"]}