{"id":"ops-weekly-kpi-summary-for-director","audience":"operations","category":"operations-work","track":"operations","technique":"audience","level":"advanced","title":"Summarize weekly KPIs for the director without a misleading comparison","free":false,"task":"Write a prompt for a summary addressed to Nora Whitfield, the operations director. Start with \"Nora,\", open with the overtime number, then cover the other metrics that missed target. Compare on-time-in-full only like-for-like, and say that the definition changed. End with exactly one question asking her to decide something. Plain text, under 110 words.","materialLabel":"Your material (attached to your prompt automatically)","material":"WEEKLY OPS SCORECARD - Week 10\n\nOvertime hours: 212 (budget 180; last week 160)\nDock-to-stock time: 6.1 hrs (target 6.0; last week 5.7)\nInventory accuracy: 98.4% (target 99.0%; last week 98.9%)\nSafety: 0 recordable injuries, 2 near misses (last week 1)\nOn-time-in-full (OTIF): 92% this week. NOTE: starting this week OTIF is measured per order line, not per whole order. Last week was 88% under the old per-order method. Last week recalculated per order line: 91%.\n\nContext from the shift leads: two extra overtime shifts were used to clear the backlog after a carrier delay on Monday. The inventory accuracy dip is mostly one bulk location (Zone D).\n\nOpen decision for Nora: whether to approve another weekend overtime shift for week 11 or let the backlog clear on regular hours.","rules":[{"type":"plainText"},{"type":"maxWords","max":110}],"promptHints":[{"label":"Names the reader","patterns":["nora","director"]},{"label":"Says what to open with","patterns":["overtime","open with","lead with","start with"]},{"label":"Handles the OTIF change","patterns":["like-for-like","definition","same method","per order line"]},{"label":"Ends with one question","patterns":["question","ask her","decide"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no headings"]}],"mistakes":[{"title":"Comparing OTIF across methods","why":"The AI says OTIF rose 4 points from 88% to 92%.","fix":"Say: \"Compare OTIF like-for-like and note the definition changed.\"","checks":["r1"]},{"title":"Leading with good news","why":"The AI opens with safety or OTIF.","fix":"Say: \"Start with Nora, then open with the overtime number against budget.\"","checks":["r0"]},{"title":"Missing the ask","why":"The AI ends with a general closing line.","fix":"Say: \"End with one question asking her to decide on weekend overtime.\"","checks":["r2"]},{"title":"Getting markdown back","why":"AI adds bold, headings and bullets by default, which show up as stray symbols where this is pasted.","fix":"Say \"plain text, no bold, no headings, no asterisks\".","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting and usually runs long, so a vague \"keep it short\" lands over the limit.","fix":"Cap each part instead of the total, for example \"each line under 15 words\".","checks":["maxWords"]}],"hint":"Name the reader, what to lead with, how to compare OTIF and what the last line asks.","mission":"Brief director Nora Whitfield on missed weekly KPIs.","musts":["Open with overtime","Like-for-like OTIF, note change","End with one decision question"],"rubricLabels":["The summary starts with \"Nora,\" and the first sentence after it states overtime of 212 hours against the 180 budget","OTIF is compared like-for-like as 92% versus 91% (up about 1 point), the definition change is mentioned, and it does not say OTIF rose 4 points","It mentions dock-to-stock 6.1 hrs against the 6.0 target and inventory accuracy 98.4% against 99.0%, and ends with exactly one question about whether to approve a weekend overtime shift"]}