{"id":"par-teacher-grade-email","audience":"parents","category":"writing-emails","technique":"tone","title":"Ask a teacher to fix a missing grade, politely","free":true,"task":"Your son Owen got a 0 for an essay he turned in, and you need to message his teacher, Ms. Patel, through the school portal. She's new this year and you want to stay on good terms, so keep it friendly and assume an honest mix-up: no blame, none of your venting, and no filler like \"I hope this finds you well\". State when he turned it in against the extended due date, end with one clear ask, and sign it Rachel Kim. At most 5 sentences, plain text, no subject line. Write a prompt that gets you exactly that.","materialLabel":"Your notes (attached to your prompt automatically)","material":"My notes - Owen (6th grade), Social Studies with Ms. Patel\n\nGrade portal, checked Nov 4:\nFall of Rome essay | Due 10/28 | Score: 0 | MISSING\n\nGoogle Classroom, Owen's assignment page:\n\"Fall of Rome essay - Owen Kim.docx\" - Turned in Thu Oct 29, 8:14 pm\n\nMs. Patel's class email to families, Oct 26:\n\"Hi families! Because the library was closed this week, the Fall of Rome essay is now due Friday, Oct 30 at 11:59 pm. Thanks for your patience!\"\n\nOwen says he mentioned it to her after class last week and she said she'd look into it, but the portal still says 0.\n\nMy draft (DON'T send like this):\nThis is the THIRD time this year a grade has been wrong!! Owen is so stressed and this zero dropped him to a C. If it isn't fixed by Friday I'm emailing Principal Douglas. Does anyone actually check these things??\n\nOther stuff:\n- Owen's science fair form due Monday\n- Ms. Patel's conference sign-up link is in the Oct 20 newsletter\n- Ask Coach Rivera about the snack schedule","rules":[{"type":"maxSentences","max":5},{"type":"plainText"}],"mistakes":[{"title":"Handing over your venting","why":"The AI softens your draft but keeps its points, like \"this isn't the first time\" or a nod to the principal, which puts a new teacher on the defensive.","fix":"Add: \"Assume an honest mix-up. Leave out earlier problems, Owen's stress and the principal.\"","checks":["r0"]},{"title":"Accepting the stock opener","why":"AI emails start with \"I hope this email finds you well\" and \"I wanted to reach out\", which waste a busy teacher's time.","fix":"Add: \"Warm but brief. No filler openers.\"","checks":["r0","maxSentences"]},{"title":"Not pointing to the proof","why":"The AI writes \"I believe he submitted it\" instead of the date and the extension that settle the question.","fix":"Add: \"Say he turned it in Oct 29 at 8:14 pm, before the Oct 30 extended due date from her Oct 26 email.\"","checks":["r1"]},{"title":"Leaving blanks to fill in","why":"The AI adds a subject line and signs off \"[Your Name]\", so you have to edit before sending.","fix":"Say: \"No subject line. End with one clear ask and sign it Rachel Kim.\"","checks":["r2"]},{"title":"No length or format limit","why":"The AI writes a long, polished letter, sometimes with bold, that's too much for a portal message box.","fix":"Add: \"At most 5 sentences, plain text.\"","checks":["maxSentences","plainText"]}],"promptHints":[{"label":"Sets the tone","patterns":["friendly","warm","polite","mix-?up","no blame","not accus"]},{"label":"Leaves out the venting","patterns":["vent","principal","draft","leave out","don't mention","do not mention"]},{"label":"Points to the dates","patterns":["oct(ober)? (29|30)","extended","extension","8:14","due date"]},{"label":"Limits the length","patterns":["\\b(5|five)\\b.{0,10}sentences?","sentences?","brief","short"]},{"label":"Says who signs it","patterns":["rachel","sign","no placeholder"]}],"hint":"The AI will copy the mood of your notes unless you name the tone you want. Tell it who the reader is, what to leave out, and the one fact that settles the question.","rubricLabels":["Friendly and assumes an honest mix-up: no blame, no mention of earlier grade problems, Owen's stress, his overall grade or the principal, and no filler opener like \"I hope this finds you well\" or \"I wanted to reach out\"","Says Owen turned in the Fall of Rome essay on Oct 29 (8:14 pm), before the extended Oct 30 due date from Ms. Patel's Oct 26 email","Ends with one clear ask (that she check the submission and update the 0), is signed Rachel Kim, and has no placeholders like [Your Name] and no subject line"]}