{"id":"pro-fin-per-diem-change-staff","audience":"finance","category":"summarizing","technique":"audience","title":"Explain a travel expense policy change to staff in 3 sentences","free":false,"task":"Finance updated the travel expense policy, and the memo is long and full of accounting detail. You're writing the all-staff Slack post: at most 3 sentences, plain text, with what changes for travelers first. Use the corrected meal per diem, and leave out the accounting-team details. Write a prompt that gets you exactly that.","materialLabel":"The policy memo (attached to your prompt automatically)","material":"MEMO - Finance - Travel & Expense Policy Update - effective Jan 1\n\nSummary of changes:\n1. Meal per diem increases from $55 to $65 per day for domestic travel.\n2. Receipts are now required for any single expense over $25 (was $75).\n3. Expense reports must be submitted within 30 days of the trip (was 60).\n4. Hotel cap stays at $200/night.\n\nAccounting team procedures:\n- GL code 6410 split into 6410-01 (meals) and 6410-02 (lodging)\n- Concur approval workflow adds a second approver for reports over $2,000\n- Quarterly accrual review moves to week 2 of each quarter\n\nBackground: The changes follow the internal audit, which found missing receipts on 18% of reports.\n\nCORRECTION (Dec 12): The meal per diem is $70 per day, not $65. All other changes are correct.","rules":[{"type":"maxSentences","max":3},{"type":"plainText"}],"mistakes":[{"title":"Missing the correction","why":"$65 is in the main list.","fix":"Add: \"Use the corrected $70 per diem.\"","checks":["r0"]},{"title":"Forgetting who reads it","why":"The AI includes GL codes and workflows.","fix":"Add: \"For all staff who travel. Skip accounting-team details.\"","checks":["r2"]},{"title":"Dropping key rules","why":"Squeezed for space, the AI cuts the 30-day deadline.","fix":"Add: \"Include the $25 receipt rule and the 30-day deadline.\"","checks":["r1"]},{"title":"Asking for a summary","why":"The AI writes bullets with headings.","fix":"Be exact: \"At most 3 sentences, plain text.\"","checks":["maxSentences","plainText"]}],"promptHints":[{"label":"Uses the correction","patterns":["correct","\\$?70"]},{"label":"Says who reads it","patterns":["all.staff","travelers","employees","staff"]},{"label":"Skips accounting details","patterns":["accounting","gl code","skip","leave out"]},{"label":"Limits the sentences","patterns":["\\d+\\s*sentences?","(one|two|three|four|five) sentences?"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no headings"]}],"hint":"Travelers need three rules and the right number. Tell the AI who it's for, which per diem is correct, and what to skip.","rubricLabels":["The first sentence says what changes for travelers starting Jan 1, and the meal per diem is $70 per day (not $65)","Covers receipts required over $25 and expense reports due within 30 days of the trip","Leaves out the accounting procedures (GL codes, approval workflow, accruals) and the audit background"]}