{"id":"pro-hc-clinic-actions-no-names","audience":"healthcare","category":"meetings","technique":"constraints","title":"Write clinic action items without any patient names","free":false,"task":"You're the clinic coordinator turning the outpatient staff meeting notes into action items for the shared staff board, which anyone walking by can see. You want exactly 4 numbered lines, each as Owner - task - due date (month and day), under 60 words, plain text. Include no patient names or details that identify a patient, and turn 'by next huddle' into the real date. Write a prompt that gets you exactly that.","materialLabel":"Staff meeting notes (attached to your prompt automatically)","material":"Maple Grove Family Clinic - staff meeting - Wed Nov 12\nNext huddle: Mon Nov 17\n\n1. Front desk check-in is slow. Rosa will test the new tablet check-in at Desk 2 and report back by next huddle.\n2. Mr. Harold Jensen (DOB 3/4/51) waited 50 min yesterday and complained. Dr. Ames will call him back today. Tamika will review the scheduling template so double-booking at 9am stops, by Nov 21.\n3. Flu shot clinic Saturday Nov 22: Ben to order 200 more doses by Nov 14.\n4. Exam room 4 blood pressure cuff is broken. Rosa already replaced it this morning - done.\n5. Mrs. Lopez in room 2 needs a Spanish interpreter at every visit; Tamika to add an interpreter flag to her chart by Friday Nov 14.\n\nReminders: holiday schedule requests due Dec 1. Ugly sweater day Dec 19!","rules":[{"type":"numberedItems","count":4},{"type":"maxWords","max":60},{"type":"plainText"}],"mistakes":[{"title":"Copying patient names","why":"The notes name patients, and the AI copies them onto a board anyone can read.","fix":"Add: \"No patient names or identifying details. Word those tasks generally.\"","checks":["r1"]},{"title":"Keeping relative dates","why":"The AI writes 'by next huddle', which means nothing next week.","fix":"Add: \"Next huddle is Mon Nov 17. Use calendar dates.\"","checks":["r0"]},{"title":"Including finished items","why":"The AI lists the cuff as a task even though it's done.","fix":"Add: \"Skip anything already done and the reminders.\"","checks":["r2"]},{"title":"Letting the AI pick the layout","why":"The AI adds headings and bold names.","fix":"Be exact: \"Exactly 4 numbered lines, Owner - task - due date. Plain text.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 60 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 10 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many lines","patterns":["\\b(4|four)\\b"]},{"label":"Bans patient names","patterns":["no patient (names|info)","privacy","identif","hipaa","names"]},{"label":"Converts the date","patterns":["nov(ember)? 17","next huddle","calendar date","real date"]},{"label":"Skips done items","patterns":["done","finished","already","skip"]},{"label":"Gives the line format","patterns":["owner","due date","task"]}],"hint":"A staff board is public. Tell the AI to keep patient details off it, turn relative dates into real ones, and skip what's done.","rubricLabels":["Each of the 4 lines gives an owner, a task and a calendar due date, and Rosa's tablet test is due Nov 17 (not 'next huddle')","No patient names or identifying details appear anywhere (no Jensen, Lopez, date of birth or room-plus-name); tasks about them are worded generally (for example 'call back patient about wait time')","Leaves out the finished blood pressure cuff item and the reminders (holiday requests, sweater day)"]}