{"id":"pro-hc-quality-meeting-actions","audience":"healthcare","category":"meetings","technique":"grounding","title":"Turn a unit quality meeting into dated action items","free":false,"task":"You're the nurse educator who took notes at the monthly quality meeting. You want exactly 4 numbered lines, each as Name - task - due date (month and day), under 50 words, plain text. Turn 'before the next meeting' into the real date, use the new owner for the task that was handed off, and leave out the item that was tabled. Write a prompt that gets you exactly that.","materialLabel":"Meeting notes (attached to your prompt automatically)","material":"4 West quality meeting - Tue Jan 6\nPresent: Denise (manager), Ana (educator, me), Ben, Cruz, Dee\nNext meeting: Tue Feb 3.\n\n- Hand hygiene audit: Ben to do 20 observations before the next meeting.\n- Call light response times: Cruz to pull the January report by Jan 16.\n- New bed alarm in-service: Ana (me) to schedule 3 sessions by Jan 20.\n- Discharge folder refresh: Dee to update the folder checklist by Jan 23.\n- Should we switch to a new patient whiteboard design? Long talk, TABLED until spring.\n\nEnd of meeting: Dee is going on vacation Jan 12-26, so Cruz will take the discharge folder checklist, same date.\n\nPotluck sign-up for Feb is on the fridge.","rules":[{"type":"numberedItems","count":4},{"type":"maxWords","max":50},{"type":"plainText"}],"mistakes":[{"title":"Keeping vague dates","why":"The AI writes 'before the next meeting'.","fix":"Add: \"The next meeting is Feb 3. Use calendar dates.\"","checks":["r0"]},{"title":"Missing the handoff","why":"Dee is listed first for the folder checklist.","fix":"Add: \"Cruz took the discharge folder checklist from Dee.\"","checks":["r1"]},{"title":"Including the tabled item","why":"The AI lists the whiteboard switch as a task.","fix":"Add: \"Skip the tabled item.\"","checks":["r2"]},{"title":"Letting the AI pick the layout","why":"The AI writes minutes with headings.","fix":"Be exact: \"Exactly 4 numbered lines, plain text.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 50 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 8 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many lines","patterns":["\\b(4|four)\\b"]},{"label":"Converts the date","patterns":["feb(ruary)? 3","next meeting","calendar date"]},{"label":"Handles the handoff","patterns":["cruz","handoff","took over|takes over","dee"]},{"label":"Skips the tabled item","patterns":["tabled","whiteboard","skip"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"A task changed owners and one date is vague. Tell the AI both, and what was tabled.","rubricLabels":["Each line gives a name, a task and a calendar date, and Ben's hand hygiene audit is due Feb 3 (not 'before the next meeting')","The discharge folder checklist belongs to Cruz (Jan 23), not Dee","The four tasks are the hand hygiene audit, call light report (Cruz, Jan 16), bed alarm in-service (Ana, Jan 20) and discharge folder checklist; the tabled whiteboard item and potluck are left out"]}