{"id":"pro-hc-unit-huddle-agenda","audience":"healthcare","category":"meetings","technique":"constraints","title":"Fit a nursing unit's start-of-shift huddle into 10 minutes","free":false,"task":"You're the charge nurse running tomorrow's 7am huddle on 4 West, which can't go past 10 minutes. You want exactly 4 numbered agenda items, each with its minutes in parentheses, adding up to exactly 10, with the safety item first, under 70 words, plain text for the whiteboard. Your manager moved one topic out of the huddle, so leave it off. Write a prompt that gets you exactly that.","materialLabel":"Your notes and your manager's message (attached to your prompt automatically)","material":"Huddle topics for Tues 7am - 4 West (from my sticky notes)\n\n- New badge codes for the med room and supply room start Wednesday. Everyone needs to pick up their new badge sticker at the front desk by Tues end of shift.\n- Holiday potluck sign-up sheet is in the break room! Theme is \"comfort food.\" \n- Fall-risk signs: two falls last week on the unit. Reminder: yellow fall-risk sign on the door and bed alarm on for every flagged patient, check at every round. (most important one this week)\n- Shift swap requests now go through the new staffing app, not the paper binder. Binder goes away Friday.\n- Parking garage level 2 closed for painting Mon-Wed.\n\nFrom Denise (nurse manager), 9:40pm:\n\"Hi! Please don't do the potluck at huddle, I'll put it in the weekly email. Also huddle needs to stay at 10 min max, docs are rounding at 7:15. Give fall-risk the most time please.\"\n\nMy own note: maybe also mention the vending machine is fixed? Eh.","rules":[{"type":"numberedItems","count":4},{"type":"maxWords","max":70},{"type":"plainText"}],"mistakes":[{"title":"Not setting the time math","why":"The AI suggests times that add up to 12 or 15 minutes, or leaves times out.","fix":"Add: \"Put minutes in parentheses on each item, adding up to exactly 10.\"","checks":["r1"]},{"title":"Not saying what goes first","why":"The AI keeps the sticky-note order, so badge codes lead.","fix":"Add: \"Fall-risk first, and give it the most time.\"","checks":["r0"]},{"title":"Missing the manager's change","why":"The potluck is in your notes, so the AI includes it.","fix":"Add: \"Leave off the potluck, Denise moved it to the weekly email.\"","checks":["r2"]},{"title":"Letting the AI pick the layout","why":"The AI writes a full agenda with headings and talking points that won't fit a whiteboard.","fix":"Be exact: \"Exactly 4 numbered items, one short line each. Plain text.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 70 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many items","patterns":["\\b(4|four)\\b"]},{"label":"Sets the time limit","patterns":["10 min","ten min","add(s)? up","total"]},{"label":"Puts safety first","patterns":["fall.?risk","safety","first"]},{"label":"Drops the moved topic","patterns":["potluck","denise","weekly email","leave (off|out)"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"A huddle has a hard time limit. Tell the AI how the minutes must add up, what goes first, and what your manager took off the list.","rubricLabels":["The first item is the fall-risk safety reminder, and it gets more minutes than any other item","Each item shows its minutes in parentheses and the minutes add up to exactly 10","Leaves out the potluck (moved to the weekly email) and the vending machine, includes no intro line, and the 4 items come from the notes (fall-risk, badge codes, shift swaps, parking)"]}