{"id":"pro-hr-benefits-fair-checklist","audience":"hr","category":"planning","technique":"grounding","title":"Build a benefits fair checklist after a vendor cancels","free":false,"task":"You're organizing your company's benefits fair and want a prep checklist for the HR team. You want exactly 5 numbered lines sorted by due date, each as date - task - owner, under 70 words, plain text. Drop the tasks for the vendor that canceled, use the room change, and leave out the budget notes. Write a prompt that gets you exactly that.","materialLabel":"Your planning notes (attached to your prompt automatically)","material":"Benefits Fair - Thu Nov 6, 11am-2pm - Larch & Vale Foods HQ\n\nPrep tasks:\n- Confirm vendor tables (medical, dental, 401k, EAP, vision) - Nadia - Oct 24\n- Order lunch for 150 from Basil Bistro - Ken - Oct 28\n- Send vision vendor (ClearSight) their parking passes - Ken - Oct 30\n- Print signage + floor map for Cafeteria B - Lisa - Oct 31\n- Send all-staff invite email - Nadia - Oct 27\n- Set up raffle prizes - Lisa - Nov 5\n\nEmail from ClearSight Vision (Oct 20): \"We regret we must cancel our attendance at your fair.\"\n\nFacilities (Oct 21): \"Cafeteria B is being repainted. Your fair moves to the Training Center, same time.\"\n\nBudget notes (HR director only): lunch $1,800, raffle $400, total cap $2,500.","rules":[{"type":"numberedItems","count":5},{"type":"maxWords","max":70},{"type":"plainText"}],"mistakes":[{"title":"Keeping the canceled vendor","why":"The parking pass task is in your list.","fix":"Add: \"ClearSight canceled; drop their tasks.\"","checks":["r1"]},{"title":"Missing the room change","why":"Cafeteria B is in the signage task.","fix":"Add: \"The fair moved to the Training Center.\"","checks":["r2"]},{"title":"Not sorting by date","why":"The AI keeps your list order.","fix":"Add: \"Sort by due date.\"","checks":["r0"]},{"title":"Including budget notes","why":"The AI adds dollar amounts to tasks.","fix":"Add: \"Leave out budget notes. Plain text, 5 numbered lines.\"","checks":["r2","numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 70 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 9 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many lines","patterns":["\\b(5|five)\\b"]},{"label":"Drops the canceled vendor","patterns":["clearsight","cancel","vision","drop"]},{"label":"Uses the room change","patterns":["training center","moved","room change"]},{"label":"Sorts by date","patterns":["sort","due date","earliest"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"Two emails changed the plan. Tell the AI what to drop, where the fair moved, and how to sort.","rubricLabels":["Lines are sorted by due date: Oct 24, Oct 27, Oct 28, Oct 31, Nov 5, each with date, task and owner","The ClearSight parking pass task is left out, and the vendor confirmation line (if it lists vendors) doesn't include vision","The signage and floor map task is for the Training Center (not Cafeteria B), and the budget notes are left out"]}