{"id":"pro-hr-hiring-debrief-log","audience":"hr","category":"meetings","technique":"constraints","title":"Log hiring decisions with job-related reasons only","free":false,"task":"You're the recruiter recording the hiring committee's debrief in the applicant tracking system. You want exactly 4 numbered lines, one per candidate, each as Name - Advance, Reject or Hold - a job-related reason under 10 words, under 70 words, plain text. Use the final decision after the reference check, and keep out any comment that isn't about the job, like age or family. Write a prompt that gets you exactly that.","materialLabel":"Debrief notes (attached to your prompt automatically)","material":"Hiring committee debrief - Payroll Specialist - Tue Nov 18\nCommittee: Lena (HR manager), Omar (payroll lead), Jill (controller), me (recruiter)\n\nCandidate 1 - Grace Kim: Strong on multi-state payroll, did well on the Excel test (9/10). Decision: Advance to final round.\n\nCandidate 2 - Martin Doyle: Good attitude but couldn't explain garnishments, scored 4/10 on the test. Someone said \"he seems a bit old to learn a new system.\" Lena stopped that comment. Decision: Reject (test score + garnishment gap).\n\nCandidate 3 - Sofia Reyes: Solid experience, 8/10 test. Decision: Hold pending reference check.\n\nCandidate 4 - Dev Anand: Great test (10/10) but wants fully remote; role is 3 days onsite. Omar mentioned \"he has three little kids, might be distracted.\" Lena: \"Not relevant, strike that.\" Decision: Hold until he confirms he can do 3 days onsite.\n\nUPDATE (Thu): Sofia's references came back strong. Committee agreed by email: Advance Sofia to final round.\nUPDATE (Fri): Dev confirmed he can't do onsite. Decision: Reject (can't meet onsite requirement).","rules":[{"type":"numberedItems","count":4},{"type":"maxWords","max":70},{"type":"plainText"}],"mistakes":[{"title":"Using the first decisions","why":"The updates come after the debrief, so the AI logs Sofia and Dev as Hold.","fix":"Add: \"Use the final decision after the updates.\"","checks":["r1"]},{"title":"Copying improper comments","why":"The notes include remarks about age and kids, and the AI may repeat them as reasons.","fix":"Add: \"Job-related reasons only. Nothing about age, family or kids.\"","checks":["r2"]},{"title":"Not giving the line shape","why":"The AI writes paragraphs per candidate.","fix":"Add: \"Each line: Name - decision - reason under 10 words.\"","checks":["r0"]},{"title":"Letting the AI pick the layout","why":"The AI adds headings and a table.","fix":"Be exact: \"Exactly 4 numbered lines, plain text.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 70 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many lines","patterns":["\\b(4|four)\\b"]},{"label":"Uses the final decisions","patterns":["final","update","after (the )?reference","latest"]},{"label":"Job-related reasons only","patterns":["job.related","no (age|family|kids)","not relevant","only.{0,20}(job|skills|qualif)"]},{"label":"Shows the line shape","patterns":["name.{0,5}-.{0,15}(decision|advance)","reason"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"A hiring record has to show the final call and fair reasons. Tell the AI to use the updates and keep every reason about the job.","rubricLabels":["Each line gives the candidate, a decision (Advance, Reject or Hold) and a short reason","Uses the final decisions: Grace Advance, Martin Reject, Sofia Advance (after references), Dev Reject (can't meet the onsite requirement); no Hold remains","Every reason is job-related (test scores, payroll knowledge, references, onsite requirement), with nothing about age, kids or family"]}