{"id":"pro-hr-offboarding-order-steps","audience":"hr","category":"planning","technique":"constraints","title":"Put an employee offboarding checklist in the right order","free":false,"task":"You're the HR generalist handling an employee's last day next Friday, and you want a checklist for the team. You want exactly 5 numbered steps in time order, each starting with when it happens and then a verb, under 70 words, plain text. Follow the timing rules in the company's offboarding policy (access must not be cut before the exit meeting), and leave out manager-only tasks. Write a prompt that gets you exactly that.","materialLabel":"Policy and notes (attached to your prompt automatically)","material":"Offboarding: Carla Mendez, Senior Buyer - last day Fri Dec 5\n\nCompany offboarding policy (HR steps):\n- Send the exit survey link 3 days before the last day.\n- Schedule the exit meeting for the last day at 3:00 pm.\n- Collect laptop + badge at the exit meeting.\n- IT disables email and system access at 5:00 pm on the last day, AFTER the exit meeting. Never before.\n- Final paycheck is mailed on the next regular payday after the last day (paydays are every other Friday: Dec 5, Dec 19).\n\nNotes from Carla's manager (manager-only, not HR):\n- Reassign her open purchase orders to Ben\n- Announce her departure to the team\n- Update the org chart\n\nOther: Carla asked if she can keep her ergonomic chair (she bought it herself, yes). Farewell lunch Thursday.","rules":[{"type":"numberedItems","count":5},{"type":"maxWords","max":70},{"type":"plainText"}],"mistakes":[{"title":"Cutting access too early","why":"The AI often puts access removal first, which locks the employee out before the meeting.","fix":"Add: \"Access is disabled at 5:00 pm, after the 3:00 exit meeting.\"","checks":["r1"]},{"title":"Getting the paycheck date wrong","why":"The last day is also a payday, so the AI may use Dec 5.","fix":"Add: \"Final paycheck goes on the next payday after the last day: Dec 19.\"","checks":["r2"]},{"title":"Including manager tasks","why":"The AI merges the manager's notes into the HR list.","fix":"Add: \"Only HR steps.\"","checks":["r2"]},{"title":"Letting the AI pick the layout","why":"The AI writes a policy summary with headings.","fix":"Be exact: \"Exactly 5 numbered steps, each starting with when. Plain text.\"","checks":["numberedItems","plainText","r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 70 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 9 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many steps","patterns":["\\b(5|five)\\b"]},{"label":"Follows the timing rules","patterns":["after the (exit )?meeting","5:00","never before","timing"]},{"label":"Gets the paycheck date","patterns":["next (regular )?payday","dec(ember)? 19","paycheck"]},{"label":"Only HR steps","patterns":["only (hr|the hr)","manager.only","leave out"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"Offboarding goes wrong when steps happen out of order. Spell out the timing rules and whose steps belong on the list.","rubricLabels":["Steps are in time order, each starting with when it happens: exit survey Tue Dec 2, exit meeting Fri Dec 5 3:00 pm, laptop and badge at the meeting, access off Dec 5 at 5:00 pm, final paycheck mailed Dec 19","Access is disabled at 5:00 pm on Dec 5, after the 3:00 exit meeting (never earlier)","Final paycheck goes out Dec 19 (the next regular payday after the last day, not Dec 5), and the manager-only tasks are left out"]}