{"id":"pro-hr-open-enrollment-comms","audience":"hr","category":"planning","technique":"audience","title":"Plan open enrollment reminders around an extended deadline","free":false,"task":"You run benefits at a 200-person company and need the open enrollment reminder plan for your HR team. You want exactly 5 numbered lines in date order, each as date - channel - message in a few words, under 70 words, plain text. The vendor extended the enrollment window, so time the reminders to the new close date, and leave out the internal pricing notes. Write a prompt that gets you exactly that.","materialLabel":"Your planning notes (attached to your prompt automatically)","material":"Open enrollment - plan year 2026 - Larch & Vale Foods\nWindow: Nov 10 - Nov 21 (in Benefitly portal)\n\nReminder plan (count from the window dates):\n- Kickoff email to all staff on the day the window opens\n- Lunch-and-learn Q&A session 3 days after the window opens (cafeteria, noon)\n- Slack reminder 1 week before the window closes\n- Text message to anyone not enrolled 2 days before close\n- Final email on the last day: \"closes at 5pm today\"\n\nEmail from Benefitly (Nov 3):\n\"Due to a portal upgrade, your open enrollment window will now run Nov 10 - Dec 1. Please update employee communications.\"\n\nInternal only (not for employees):\n- Our premium cost went up 6.5%; employee share went up 4%.\n- Broker fee renegotiation in January.\n\nAlso: holiday party RSVP deadline Nov 20 (separate comms). Remember to book the cafeteria.","rules":[{"type":"numberedItems","count":5},{"type":"maxWords","max":70},{"type":"plainText"}],"mistakes":[{"title":"Using the old window","why":"The Nov 21 close is at the top, so the AI counts back from it.","fix":"Add: \"The window now closes Dec 1. Time every reminder from that.\"","checks":["r1"]},{"title":"Leaking internal notes","why":"The AI includes the price increase in a reminder message.","fix":"Add: \"Leave out internal pricing and broker notes.\"","checks":["r2"]},{"title":"Not giving the line shape","why":"The AI writes a comms plan with headings and full message drafts.","fix":"Add: \"Each line: date - channel - message in a few words.\"","checks":["r0"]},{"title":"Letting the AI pick the layout","why":"The AI adds a table and bold dates.","fix":"Be exact: \"Exactly 5 numbered lines, plain text.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 70 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 9 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many lines","patterns":["\\b(5|five)\\b"]},{"label":"Uses the new window","patterns":["dec(ember)? 1","extended","new (close|window|date)","benefitly"]},{"label":"Shows the line shape","patterns":["date.{0,5}-.{0,10}channel","channel","message"]},{"label":"Hides internal notes","patterns":["internal","pricing","premium","leave out"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"The deadline moved after you planned the reminders. Tell the AI the new window, the line shape, and what employees shouldn't see.","rubricLabels":["Lines are in date order and each gives a date, a channel and a short message","Dates follow the new Nov 10 - Dec 1 window: kickoff Nov 10, lunch-and-learn Nov 13, Slack reminder Nov 24, text Nov 29, final email Dec 1 (no Nov 21 close)","Leaves out the internal pricing notes (premium increase, employee share, broker fee) and the holiday party, with no intro or closing line"]}