{"id":"pro-mgr-decision-log-reversal","audience":"managers","category":"meetings","technique":"grounding","title":"Pull a clean decision log out of messy meeting notes","free":false,"task":"You lead the onboarding team at Pinewood Logistics and keep a decision log in a shared doc. From Tuesday's planning notes, you want exactly 4 numbered lines, one per final decision, each written as Decision - decided by - date, under 70 words in total, plain text. Only log what was actually decided: if the group changed its mind, log the final call, and leave out open questions. Write a prompt that gets you exactly that.","materialLabel":"Your meeting notes (attached to your prompt automatically)","material":"Onboarding team planning - Tue Oct 14\nPresent: Maria (lead), Kofi, Hannah, Luis, me\n\n1) Welcome kit vendor. Kofi pitched Brightbox ($38/kit) vs. Parcel & Pine ($31/kit). Maria: \"Let's go with Parcel & Pine, cheaper.\" \n\n2) New-hire training day. Moving it from Monday to Wednesday so IT has two days to set up laptops. Maria decided, everyone agreed.\n\n3) Buddy program. Hannah wants every new hire to get a buddy for 30 days. Luis worried about workload. No decision yet, Hannah will come back with a list of volunteers.\n\n4) Slack channel for new hires: Kofi will just create #new-hires-2025. Maria said yes, do it.\n\n5) Should we stop the 90-day survey? Long debate. Not decided, revisit next month.\n\nBack to item 1 near the end: Kofi said Parcel & Pine can't ship before December. Maria changed her mind: \"Fine, Brightbox then, we can't wait.\" Final.\n\n6) Exit survey for people who quit during onboarding. Luis owns. Maria approved sending it starting Nov 1.\n\nRandom: Hannah's dog had puppies, there are photos in the chat. Coffee order next time is on Luis.","rules":[{"type":"numberedItems","count":4},{"type":"maxWords","max":70},{"type":"plainText"}],"mistakes":[{"title":"Asking for \"the decisions\"","why":"The AI lists every topic discussed, decided or not, with bold labels.","fix":"Be exact: \"Exactly 4 numbered lines, only final decisions.\"","checks":["numberedItems","plainText"]},{"title":"Not giving the line format","why":"Without a shape, lines lose who decided or the date.","fix":"Add: \"Write each line as Decision - decided by - date.\"","checks":["r0"]},{"title":"Missing the reversal","why":"The AI logs the first answer it sees and misses that the vendor choice flipped at the end.","fix":"Add: \"If a decision changed later in the meeting, log only the final call.\"","checks":["r1"]},{"title":"Logging open questions","why":"The AI treats 'we'll revisit' as a decision because it was discussed at length.","fix":"Add: \"Leave out anything not decided.\"","checks":["r2"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 70 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many lines","patterns":["\\b(4|four)\\b"]},{"label":"Gives the line format","patterns":["decided by","who decided","date","decision\\s*-"]},{"label":"Handles the reversal","patterns":["changed (her|their) mind","final (call|decision)","reversed","later in the meeting","brightbox"]},{"label":"Skips open questions","patterns":["not decided","undecided","open questions?","only (final )?decisions"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"A decision log is only useful if it records what was finally decided. Tell the AI the line shape, to skip open questions, and that one call flipped late in the meeting.","rubricLabels":["Each of the 4 lines gives a decision, who decided it and the date, in that order (for example 'Move training day to Wednesday - Maria - Oct 14'); Maria made every call, but naming the person who proposed or owns the item is also acceptable","Logs the welcome kit vendor as Brightbox, not Parcel & Pine, because Maria changed her mind later in the meeting","Leaves out undecided items (buddy program, 90-day survey) and chatter (puppies, coffee), adds no intro or closing line, and invents nothing"]}