{"id":"pro-mgr-facilities-backlog-rank","audience":"managers","category":"planning","technique":"constraints","title":"Rank a facilities team's request backlog by your director's rules","free":false,"task":"You manage the facilities team at a medical office building, and your director wants this week's top 5 requests. You want exactly 5 numbered lines ranked by her rules, each as request - reason in under 8 words, under 80 words, plain text. Skip anything already done, and rank only by the rules in her message, not by who complained loudest. Write a prompt that gets you exactly that.","materialLabel":"The backlog and your director's message (attached to your prompt automatically)","material":"Facilities backlog - Week of Nov 10 - Cedar Park Medical Plaza\n\nA. Lobby automatic door sticks halfway (patients in wheelchairs can't get through) - reported Thu\nB. 3rd floor break room microwave broken - 6 complaints, people are really mad\nC. Fire extinguisher inspection tags expire Nov 15 (city inspection Nov 17)\nD. Parking lot light out near row F - staff walk there after dark\nE. Repaint 2nd floor hallway - scuffed, cosmetic\nF. Suite 210 thermostat stuck at 64 degrees - pediatric clinic waiting room\nG. Replace ceiling tile with water stain, Suite 305 storage closet - stain is old and dry, roofer checked\nH. Elevator 2 inspection certificate posted? - DONE Mon, posted in cab\nI. Add bike rack - nice to have\n\nFrom Rhonda (director):\n\"Rank this week by: 1) patient access and safety first, 2) anything with a legal or inspection deadline, 3) patient comfort, 4) staff safety, 5) staff comfort and cosmetic last. Number of complaints doesn't change the order.\"","rules":[{"type":"numberedItems","count":5},{"type":"maxWords","max":80},{"type":"plainText"}],"mistakes":[{"title":"Ranking by complaints","why":"The microwave has the most complaints and the angriest notes, so the AI moves it up.","fix":"Add: \"Rank only by Rhonda's rules. Complaint counts don't matter.\"","checks":["r0"]},{"title":"Not asking for the reason","why":"The AI gives a bare list, and Rhonda can't see why the order is right.","fix":"Add: \"After each request, give the reason in under 8 words.\"","checks":["r1"]},{"title":"Keeping finished items","why":"The AI doesn't notice that one item says DONE.","fix":"Add: \"Skip anything already done.\"","checks":["r2"]},{"title":"Letting the AI pick the layout","why":"The AI writes a table or a long explanation.","fix":"Be exact: \"Exactly 5 numbered lines like '1. Lobby door - patient access and safety'. Plain text.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 80 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 11 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many lines","patterns":["\\b(5|five)\\b"]},{"label":"Uses the director's rules","patterns":["rhonda","director","her rules","patient access","rules"]},{"label":"Ignores complaint counts","patterns":["complaint","loudest","doesn't (matter|change)"]},{"label":"Skips done items","patterns":["done","finished","completed"]},{"label":"Asks for a reason","patterns":["reason","why"]}],"hint":"The loudest request isn't always the most important. Tell the AI to rank by the stated rules, skip what's done, and give a short reason.","rubricLabels":["The order follows Rhonda's rules: lobby door first, fire extinguisher tags second, Suite 210 thermostat third, parking lot light fourth, and the microwave fifth","Each line gives the request and a short reason tied to her rules (for example 'patient access' or 'inspection Nov 17')","Leaves out the finished elevator certificate item and the lower-priority items (repaint, ceiling tile, bike rack), with no intro or closing line"]}