{"id":"pro-mgr-offsite-agenda-90-min","audience":"managers","category":"meetings","technique":"constraints","title":"Build a 90-minute team offsite agenda with a required item","free":false,"task":"You're running a 90-minute planning session at your team's offsite. You want exactly 5 numbered agenda items with minutes that add up to 90, under 50 words, plain text. Include the item your director requires, and leave out the topic HR asked you to handle privately. Write a prompt that gets you exactly that.","materialLabel":"Your notes (attached to your prompt automatically)","material":"Claims team offsite - planning session - Thu Feb 5, 1:00-2:30\n\nMy topic ideas:\n- Q1 wins and lessons\n- 2026 goals: cut claim turnaround from 9 days to 6\n- New claims software rollout plan (March)\n- Team roles shuffle after Priya's promotion\n- Open Q&A\n\nFrom my director (Jan 20): \"Please include 20 minutes on the new customer callback policy. Required for every team.\"\n\nFrom HR (private): \"Please don't discuss Mark's performance plan or the open headcount in group settings - 1:1 only.\"\n\nLogistics: room booked, snacks from Bean There, bring the clicker.","rules":[{"type":"numberedItems","count":5},{"type":"maxWords","max":50},{"type":"plainText"}],"mistakes":[{"title":"No time math","why":"The AI writes a 2-hour agenda or leaves minutes off.","fix":"Add: \"Minutes on each item, adding up to exactly 90.\"","checks":["r0"]},{"title":"Missing the required item","why":"The AI builds the agenda from your list only.","fix":"Add: \"Include the 20-minute callback policy item.\"","checks":["r1"]},{"title":"Including private topics","why":"The AI adds 'headcount' as a planning topic.","fix":"Add: \"Leave out anything HR said is 1:1 only.\"","checks":["r2"]},{"title":"Letting the AI pick the layout","why":"The AI writes a full agenda with descriptions.","fix":"Be exact: \"Exactly 5 numbered items, plain text.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 50 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 8 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many items","patterns":["\\b(5|five)\\b"]},{"label":"Sets the time math","patterns":["90","add(s)? up","minutes"]},{"label":"Includes the required item","patterns":["callback","director","required","20 min"]},{"label":"Leaves out private topics","patterns":["private","hr","1:1","headcount","performance"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"The agenda has a fixed length, a required item, and a topic you can't raise. Put all three in your prompt.","rubricLabels":["Each of the 5 items shows minutes and the minutes add up to exactly 90","Includes the customer callback policy item at 20 minutes","Nothing about Mark's performance plan or open headcount appears, and the logistics are left out"]}