{"id":"pro-mgr-retro-dot-vote-changes","audience":"managers","category":"meetings","technique":"constraints","title":"Pick the retro changes the team actually voted for","free":false,"task":"You ran your team's quarterly retrospective with dot voting, and now you're posting the changes you'll make. You want exactly 3 numbered lines, the three items with the most dots, each as change - owner (dots), under 45 words, plain text. Skip the item you ruled out of scope in the meeting even if it got votes, and leave out the venting. Write a prompt that gets you exactly that.","materialLabel":"Retro board notes (attached to your prompt automatically)","material":"Q3 retro - Accounts Payable team - Fri Oct 3\nFacilitator: me (Jenna). Each person had 3 dots.\n\n\"What should we change?\" sticky notes + dots:\n- Move invoice approval reminders to Tuesday instead of Friday afternoon - 5 dots - owner: Carlos\n- Get a second monitor for everyone - 7 dots - (I said in the meeting: equipment budget is frozen until January, out of scope for this quarter)\n- Shared inbox rules so vendor emails auto-sort by region - 4 dots - owner: Priya\n- Shorten the Monday standup from 30 to 15 min - 6 dots - owner: me\n- Stop CC'ing the whole team on every vendor email - 3 dots - owner: Tom\n- Quarterly team lunch - 2 dots\n\nVenting section:\n- \"The old AP system was better\" (lots of nods)\n- \"Month-end is always chaos\"\n- \"Why does the printer hate me\"\n\nNext retro: January.","rules":[{"type":"numberedItems","count":3},{"type":"maxWords","max":45},{"type":"plainText"}],"mistakes":[{"title":"Missing the scope call","why":"The monitors have the most dots, so the AI ranks them first.","fix":"Add: \"Skip anything I ruled out of scope, even if it got votes.\"","checks":["r0","r2"]},{"title":"Dropping the owners","why":"The AI lists changes but not who's doing them.","fix":"Add: \"Each line: change - owner (dots).\"","checks":["r1"]},{"title":"Keeping the venting","why":"The AI includes the complaints as 'themes'.","fix":"Add: \"Only the voted changes, no venting.\"","checks":["r2"]},{"title":"Letting the AI pick the layout","why":"The AI writes a full retro summary with headings.","fix":"Be exact: \"Exactly 3 numbered lines, plain text.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 45 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 10 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many lines","patterns":["\\b(3|three)\\b"]},{"label":"Ranks by dots","patterns":["dots?","votes?","most"]},{"label":"Skips out-of-scope items","patterns":["out of scope","monitor","ruled out","frozen"]},{"label":"Shows the line shape","patterns":["owner","\\(dots\\)","like ['\"]"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"The top vote-getter isn't always doable. Tell the AI to rank by dots but skip what you ruled out, and give the line shape.","rubricLabels":["Lists exactly these three changes in order of dots: shorten standup (6), invoice reminders to Tuesday (5), inbox auto-sort rules (4)","Each line gives the change, the owner and the dot count (Jenna or 'me' for standup, Carlos, Priya)","Leaves out the second monitors (ruled out of scope despite 7 dots) and the venting, with no intro or closing line"]}