{"id":"pro-mkt-newsletter-production-plan","audience":"marketing","category":"planning","technique":"context","track":"productivity","title":"Plan a newsletter's production steps back from a new send date","free":false,"task":"You produce your company's monthly customer newsletter, and the send date just moved. You want exactly 5 numbered lines in date order, each as date - step - owner, under 50 words, plain text. Count each step back from the new send date using the lead times in your notes, and leave out the ideas that weren't approved. Write a prompt that gets you exactly that.","materialLabel":"Your production notes (attached to your prompt automatically)","material":"Copper Kettle Teas - February newsletter\nSend date: Thu Feb 12\n\nSteps + lead times (calendar days before send):\n- Topics locked: 14 days before - me (Jen)\n- Copy drafted: 9 days before - Ravi\n- Photos picked: 7 days before - Tasha\n- Legal/claims review: 4 days before - Kendra\n- Test send to team: 1 day before - me\n\nMessage from my director (Jan 20): \"Let's send Tuesday Feb 10 instead, ahead of Valentine's weekend promos.\"\n\nIdeas from brainstorm (not approved): a customer recipe contest, a podcast mention.\n\nOther: renew the stock photo subscription.","rules":[{"type":"numberedItems","count":5},{"type":"maxWords","max":50},{"type":"plainText"}],"mistakes":[{"title":"Using the old send date","why":"Feb 12 is at the top.","fix":"Add: \"The send date is now Tue Feb 10. Count back from that.\"","checks":["r1"]},{"title":"Rounding the dates","why":"The AI writes 'late January' instead of exact dates.","fix":"Add: \"Give the exact date for each step.\"","checks":["r1"]},{"title":"Including unapproved ideas","why":"The AI adds the recipe contest as a step.","fix":"Add: \"Only the production steps.\"","checks":["r2"]},{"title":"Letting the AI pick the layout","why":"The AI makes a table.","fix":"Be exact: \"Exactly 5 numbered lines like '1. Jan 27 - Lock topics - Jen'. Plain text.\"","checks":["numberedItems","plainText","r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 50 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 8 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many lines","patterns":["\\b(5|five)\\b"]},{"label":"Uses the new send date","patterns":["feb(ruary)? 10","tuesday","new send"]},{"label":"Counts back","patterns":["count back","days before","lead time"]},{"label":"Skips unapproved ideas","patterns":["not approved","unapproved","skip","only.{0,20}steps"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"Every step moves with the send date. Give the AI the new date, the lead times, and what to skip.","rubricLabels":["Lines are in date order, each with a date, step and owner","Dates count back from the new Tue Feb 10 send: topics Jan 27, copy Feb 1, photos Feb 3, legal review Feb 6, test send Feb 9 (no dates based on Feb 12)","Leaves out the unapproved ideas (recipe contest, podcast) and the stock photo subscription"]}