{"id":"pro-np-gala-run-of-show","audience":"nonprofit","category":"planning","technique":"audience","title":"Build a gala run of show for volunteers without donor notes","free":false,"task":"You're the events coordinator for a nonprofit gala and need a run of show for the volunteer team. You want exactly 6 numbered lines in time order, each as time - what happens - volunteer lead, under 70 words, plain text. Use the change that moved the auction before dinner, and leave out the private donor notes. Write a prompt that gets you exactly that.","materialLabel":"Your planning notes (attached to your prompt automatically)","material":"Harvest Gala - Brightwater Food Alliance - Sat Nov 15 - Riverside Hall\n\nDraft schedule:\n- 5:30 Doors open, check-in (lead: Ana)\n- 6:00 Silent auction opens (lead: Ben)\n- 6:30 Dinner served (lead: Cleo)\n- 7:30 Program: welcome + impact video (lead: Dev)\n- 8:00 Live auction (lead: Ben)\n- 8:45 Thank-yous + close (lead: Dev)\n\nChange from the planning committee (Nov 10): \"Move the live auction to 6:45, BEFORE dinner, while energy is high. Dinner moves to 7:15. Program stays at 7:30... no wait, program moves to 8:00 so dinner isn't rushed. Close at 8:45 stays.\"\n\nPrivate donor notes (not for volunteers):\n- The Hales pledged $25,000, seat them at table 1\n- Mr. Ortiz is sensitive about his recent divorce, don't seat near the Kims\n- Target: $120,000 raised\n\nVolunteers wear black. Parking validation at the front desk.","rules":[{"type":"numberedItems","count":6},{"type":"maxWords","max":70},{"type":"plainText"}],"mistakes":[{"title":"Using the draft times","why":"The draft schedule is the clearest list, so the AI keeps it.","fix":"Add: \"Use the committee's change: live auction 6:45, dinner 7:15, program 8:00.\"","checks":["r1"]},{"title":"Leaking donor notes","why":"The AI includes table assignments and pledges.","fix":"Add: \"This goes to volunteers. Leave out the private donor notes.\"","checks":["r2"]},{"title":"Dropping the leads","why":"The AI lists times and events without names.","fix":"Add: \"Each line: time - what happens - volunteer lead.\"","checks":["r0"]},{"title":"Letting the AI pick the layout","why":"The AI writes a table with notes.","fix":"Be exact: \"Exactly 6 numbered lines, plain text.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 70 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 8 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many lines","patterns":["\\b(6|six)\\b"]},{"label":"Uses the change","patterns":["6:45","before dinner","change","committee"]},{"label":"Hides donor notes","patterns":["donor","private","leave out"]},{"label":"Says who reads it","patterns":["volunteer"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"The schedule changed and the notes include private donor info. Tell the AI both, and who's reading.","rubricLabels":["Lines are in time order: 5:30 doors, 6:00 silent auction, 6:45 live auction, 7:15 dinner, 8:00 program, 8:45 close, each with its volunteer lead","The live auction is at 6:45 before dinner (7:15), and the program is at 8:00 (not 7:30)","None of the private donor notes appear (pledges, seating, personal details, fundraising target)"]}