{"id":"pro-np-grant-report-backward-plan","audience":"nonprofit","category":"planning","technique":"context","title":"Plan a grant report backward from the funder's new deadline","free":false,"task":"You're the development coordinator writing the year-end report for a foundation grant. You want exactly 5 numbered lines in date order, each as date - step - owner, under 60 words, plain text. The funder extended the deadline, so count every step back from the new date using the lead times in your notes. Write a prompt that gets you exactly that.","materialLabel":"Your notes and the funder's email (attached to your prompt automatically)","material":"Grant: Lakeside Foundation - Youth Reading Program - final report\nOriginal deadline: Fri Jan 9\n\nSteps + lead times (calendar days before the deadline):\n- Program data pulled (attendance, reading levels): 21 days before - Marcus (program manager)\n- Draft narrative written: 14 days before - me (Ellie)\n- Budget vs. actual table: 10 days before - Ruth (finance)\n- Executive director review: 5 days before - Dr. Okafor\n- Submit in the Lakeside portal: deadline day - me\n\nEmail from Lakeside Foundation (Dec 1):\n\"Because our office is closed for the holidays, all final reports are now due Friday, January 23. The portal will remain open until 5pm that day.\"\n\nOther:\n- Need photos of kids reading (with signed releases only!)\n- Renewal application opens in March\n- Holiday card mailing to donors Dec 10","rules":[{"type":"numberedItems","count":5},{"type":"maxWords","max":60},{"type":"plainText"}],"mistakes":[{"title":"Counting from the old deadline","why":"Jan 9 is at the top, so the AI counts back from it.","fix":"Add: \"The deadline is now Jan 23. Count every step back from that.\"","checks":["r1"]},{"title":"Doing the math loosely","why":"The AI rounds to 'early January' instead of exact dates.","fix":"Add: \"Give the exact date for each step.\"","checks":["r1"]},{"title":"Dropping owners","why":"The AI lists steps without who does them.","fix":"Add: \"Each line: date - step - owner.\"","checks":["r0"]},{"title":"Letting the AI add extras","why":"The AI adds the photos and renewal as steps.","fix":"Add: \"Only the report steps. Plain text, 5 numbered lines.\"","checks":["r2","numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 60 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 8 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many lines","patterns":["\\b(5|five)\\b"]},{"label":"Uses the new deadline","patterns":["jan(uary)? 23","new deadline","extended"]},{"label":"Counts back","patterns":["count back","days before","lead time"]},{"label":"Shows the line shape","patterns":["date.{0,5}-.{0,10}step","owner"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"The deadline moved two weeks. Give the AI the new date, ask it to count back exactly, and use your line shape.","rubricLabels":["Lines are in date order, each with a date, step and owner","Dates count back from the new Jan 23 deadline: data Jan 2, draft Jan 9, budget Jan 13, director review Jan 18, submit Jan 23 (no Jan 9 deadline-based dates like Dec 19)","Leaves out the unrelated items (photos, renewal, holiday cards) and adds no intro"]}