{"id":"pro-office-followup-open-questions","audience":"office","category":"meetings","technique":"context","title":"Build a follow-up agenda from only the unresolved questions","free":false,"task":"Today's office move planning meeting settled some things and left others open, and you're setting the agenda for next week's follow-up. You want exactly 4 numbered items, only questions still open, each as question - who brings the answer, under 50 words, plain text. Leave out everything already decided, including the one that looked open at first but got settled at the end. Write a prompt that gets you exactly that.","materialLabel":"Your meeting notes (attached to your prompt automatically)","material":"Office move planning - Tue Nov 4 - moving to 3rd floor of Larkin Building Jan 12\n\n- Movers: decided, using Reliant Movers ($6,800 quote). Done.\n- Desk assignments: who gets window desks? No answer yet. Gloria will bring a draft seating chart.\n- Internet: Is the new floor already wired for our phones? Unknown. Raj will call building management.\n- Parking: will the new building give us permits? Unknown. Gloria will ask the leasing office.\n- Kitchen: do we bring our fridge or use theirs? Long debate, no decision. Tom will check fridge size vs. space.\n- Moving day: Friday Jan 9 or Saturday Jan 10? Decided Saturday Jan 10 so no work is lost.\n- Shredding old files: who pays? Seemed open... at the end Lin said the building covers shredding, it's in the lease. Settled.\n- Packing boxes: decided, everyone packs their own desk, boxes arrive Dec 15.\n- Signage for the front door: Ana will check on building rules for signs.\n\nNext meeting: Tue Nov 11.","rules":[{"type":"numberedItems","count":4},{"type":"maxWords","max":50},{"type":"plainText"}],"mistakes":[{"title":"Summarizing the whole meeting","why":"The AI lists decisions too, because they're the most complete items in the notes.","fix":"Add: \"Only questions still open. Leave out anything decided.\"","checks":["r0","r2"]},{"title":"Missing the late settlement","why":"Shredding looks open until the last line.","fix":"Add: \"Check the end of each item; shredding was settled.\"","checks":["r2"]},{"title":"Dropping who brings the answer","why":"The AI lists questions without owners, so nobody comes prepared.","fix":"Add: \"Each item: question - who brings the answer.\"","checks":["r1"]},{"title":"Letting the AI pick the layout","why":"The AI writes a full agenda with times and headings.","fix":"Be exact: \"Exactly 4 numbered items, plain text.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 50 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 8 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many items","patterns":["\\b(4|four)\\b"]},{"label":"Only open questions","patterns":["open","undecided","not (yet )?decided","unresolved"]},{"label":"Names who brings answers","patterns":["who","owner","bring"]},{"label":"Catches the late settlement","patterns":["shredd","settled","end of"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"A follow-up agenda is only the open stuff. Tell the AI to leave out decisions, check for things settled late, and name who brings answers.","rubricLabels":["Lists only open questions, each with the person bringing the answer (for example 'Desk assignments - Gloria')","The 4 items come from the open questions: desk assignments (Gloria), phone wiring (Raj), parking permits (Gloria), fridge (Tom) or door signage (Ana)","Leaves out everything decided (movers, moving day, packing boxes) and the shredding question, which was settled at the end"]}