{"id":"pro-office-new-hire-setup-backward","audience":"office","category":"planning","technique":"context","title":"Count back a new hire's setup tasks from a moved start date","free":false,"task":"You're the office manager preparing for a new hire whose start date just moved earlier. You want exactly 5 numbered lines in date order, each as date - task - who, under 60 words, plain text. Count every task back from the new start date using the lead times in your notes. Write a prompt that gets you exactly that.","materialLabel":"Your setup notes (attached to your prompt automatically)","material":"New hire: Priya Desai, Account Coordinator\nStart date: Mon Jan 19\n\nSetup tasks (lead time = business days before start, weekdays only):\n- Order laptop from IT: 10 business days before - me\n- Request building badge: 5 business days before - me\n- Set up email + Slack: 3 business days before - IT (Raj)\n- Assign desk + order nameplate: 2 business days before - me\n- Welcome lunch reservation: 1 business day before - Gina (her manager)\n\nEmail from Gina (Dec 29): \"Good news - Priya can start a week early, Mon Jan 12! Can we make that work?\"\nMe: \"Yes.\"\n\nOffice closed Thu Jan 1 (holiday).\n\nOther: order new coffee pods, fix the copier.","rules":[{"type":"numberedItems","count":5},{"type":"maxWords","max":60},{"type":"plainText"}],"mistakes":[{"title":"Using the old start date","why":"Jan 19 is at the top of the notes.","fix":"Add: \"Priya now starts Mon Jan 12. Count back from that.\"","checks":["r1"]},{"title":"Counting calendar days","why":"The AI counts weekends and the holiday as workdays.","fix":"Add: \"Count business days, skipping weekends and Jan 1.\"","checks":["r1"]},{"title":"Dropping who does it","why":"The AI lists tasks without names.","fix":"Add: \"Each line: date - task - who.\"","checks":["r2"]},{"title":"Letting the AI pick the layout","why":"The AI makes a table with headings.","fix":"Be exact: \"Exactly 5 numbered lines, plain text.\"","checks":["numberedItems","plainText","r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 60 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 8 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many lines","patterns":["\\b(5|five)\\b"]},{"label":"Uses the new start date","patterns":["jan(uary)? 12","new start","week early"]},{"label":"Counts business days","patterns":["business days","weekdays","skip.{0,20}(weekend|holiday)","jan(uary)? 1"]},{"label":"Shows the line shape","patterns":["date.{0,5}-.{0,10}task","who"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"The start date moved and lead times are in business days. Tell the AI both, and which days to skip.","rubricLabels":["Lines are in date order, each with a date, task and who","Dates count back from the new Mon Jan 12 start in business days, skipping weekends and the Jan 1 holiday: laptop Dec 26 (or Dec 25 area), badge Jan 5, email/Slack Jan 7, desk Jan 8, lunch reservation Jan 9 (no dates based on Jan 19)","Each line names the right person (me/office manager, Raj, Gina), and the coffee and copier are left out"]}