{"id":"pro-office-offsite-day-budget","audience":"office","category":"planning","technique":"constraints","title":"Plan a team offsite day that stays under budget","free":false,"task":"You're planning your department's offsite day and need an itinerary for your director's approval. You want exactly 5 numbered lines in time order, each with a time, the activity and its cost with the math shown, under 90 words, plain text. Use the final headcount, not the first one, keep the total at or under $1,500, and pick only from the options in your notes. Write a prompt that gets you exactly that.","materialLabel":"Your planning notes (attached to your prompt automatically)","material":"Customer Ops offsite - Thu Nov 13 - budget $1,500 total (director said hard cap)\nHeadcount: 14 people\n\nOptions I found:\nVenue\n- Maple Room at Riverside Library: $300 flat, 9am-3pm, has projector\n- Harborview Hotel meeting room: $850 flat + $15/person \"service fee\"\n\nMorning\n- 9:00 coffee + pastries from Bean There: $8/person\n- 10:00 planning workshop (free, our VP runs it)\n\nLunch\n- Taco truck catering: $18/person\n- Bistro 41 sit-down lunch: $42/person\n\nAfternoon\n- 1:30 escape room (Lockbox Games): $35/person\n- 1:30 bowling at Lucky Lanes: $22/person incl. shoes\n\nUpdate from Gina (HR), Mon:\n\"Final headcount is 16, the two new hires start Nov 10 and should come.\"\n\nOther:\n- Should we get matching T-shirts? Probably not this time.\n- Parking at the library is free.","rules":[{"type":"numberedItems","count":5},{"type":"maxWords","max":90},{"type":"plainText"}],"mistakes":[{"title":"Using the old headcount","why":"The 14 at the top is easy to grab, and the AI uses it for every cost.","fix":"Add: \"Use the final headcount of 16 from Gina's update.\"","checks":["r1"]},{"title":"Not showing the math","why":"The AI lists prices without the per-person math, so your director can't check it.","fix":"Add: \"Show the math on each line, like '$8 x 16 = $128'.\"","checks":["r0"]},{"title":"Picking without the budget","why":"The AI picks the nicest options and goes over the cap.","fix":"Add: \"Keep the total at or under $1,500. Use only options from my notes.\"","checks":["r1","r2"]},{"title":"Letting the AI pick the layout","why":"The AI writes a table with bold headings and a long rationale.","fix":"Be exact: \"Exactly 5 numbered lines, plain text.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 90 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many lines","patterns":["\\b(5|five)\\b"]},{"label":"Uses the final headcount","patterns":["16","final headcount","gina"]},{"label":"Asks to show the math","patterns":["show (the )?math","x 16","per person","calculat"]},{"label":"Sets the budget","patterns":["1,?500","budget","cap"]},{"label":"Stays with the options","patterns":["only.{0,30}(options|notes)","from my notes"]}],"hint":"Budgets break on headcount and per-person prices. Tell the AI which headcount is final, the cap, and to show the math on every line.","rubricLabels":["Lines are in time order, and each gives a time, an activity and its cost with the math shown (for example '$8 x 16 = $128')","Uses the final headcount of 16 for every per-person cost, and the total line (or the sum of the lines) is correct and at or under $1,500","Every option comes from the notes with its listed price, and nothing extra is added (no T-shirts or invented costs)"]}