{"id":"pro-office-supply-room-sop","audience":"office","category":"planning","technique":"grounding","title":"Turn a rambling voice memo into a printable supply-room SOP","free":false,"task":"Denise, your office manager, is leaving and recorded a rambling voice memo about restocking the supply room. You'll print the steps and tape them to the closet door, so you want exactly 6 numbered steps in the order the work happens, each starting with a verb, under 100 words in total, plain text. The steps must use the current supplier and include the approval rule, and leave out her stories. Write a prompt that gets you exactly that.","materialLabel":"Voice memo transcript (attached to your prompt automatically)","material":"Voice memo - Denise, for whoever covers supplies after Friday\n\nOk so the supply room. First thing Monday morning you walk the shelves with the clipboard that hangs on the hook and count anything that's below the red tape line. The red tape line is the reorder point. Paper, toner, pens, sticky notes, coffee pods. Oh and the coffee pods actually live in the kitchen cabinet, not the supply room, but count them too.\n\nThen you type the counts into the Supplies tab on the shared sheet. Honestly people take pens like crazy, I swear someone in accounting has forty of them. Anyway.\n\nThen you place the order on the Brightline portal, cutoff is Tuesday. Wait, no, sorry. We switched this month. It's Harbor Office Supply now and their cutoff is Wednesday at noon. Ignore Brightline completely. Login is in the password manager under Harbor.\n\nBefore you order, if the cart is over $300 you need Paul's OK first. Just send him the cart total on Slack.\n\nDelivery usually shows up Friday at the loading dock and you sign for it. Then unpack and put the new stuff behind the older stuff so the old stuff gets used first. Last thing, write the delivery date in the sheet.\n\nThe toner thing last year was a nightmare, we had a jam for two weeks, don't ask. Ok that's it, good luck!","rules":[{"type":"numberedItems","count":6},{"type":"maxWords","max":100},{"type":"plainText"}],"mistakes":[{"title":"Not giving the step order","why":"The AI groups things by topic or adds a 'Tips' section, so the steps no longer match how the job is done.","fix":"Add: \"Number the steps in the order the work happens. Start each with a verb.\"","checks":["r0","numberedItems"]},{"title":"Missing the supplier switch","why":"The memo names the old supplier first, and the AI may keep both or the wrong cutoff day.","fix":"Add: \"We switched to Harbor Office Supply, Wednesday noon cutoff. Don't mention Brightline.\"","checks":["r1"]},{"title":"Keeping the chatter","why":"The AI tries to preserve everything Denise said, stories included.","fix":"Add: \"Skip stories and side comments. Output only the 6 steps.\"","checks":["r2","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 100 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 11 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many steps","patterns":["\\b(6|six)\\b"]},{"label":"Names the current supplier","patterns":["harbor","switch","brightline","current supplier"]},{"label":"Asks for verb-first steps","patterns":["verb","action word","start each"]},{"label":"Says to skip the stories","patterns":["skip","leave out","no stories","side comments","only the"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"A door sign needs short steps in the right order. Tell the AI how many, how each should start, and that the supplier changed partway through the memo.","rubricLabels":["Steps follow the order the work happens in the memo (count, log counts, get approval if needed, order, sign for delivery, unpack/log date) and each step starts with a verb","Names Harbor Office Supply with the Wednesday noon cutoff (no Brightline or Tuesday) and includes getting Paul's OK on carts over $300 before ordering","Leaves out the stories and side comments (pens in accounting, last year's toner jam), adds no intro, title or closing line, and invents no steps"]}