{"id":"pro-office-visitor-policy-3-lines","audience":"office","category":"summarizing","technique":"audience","title":"Brief the front desk on a new visitor policy in 3 sentences","free":false,"task":"Facilities sent a long thread about the new building visitor policy, and your front desk team needs the short version on a sticky note. You want at most 3 sentences, plain text, starting with what changes on Monday. Use the final rule from the thread (contractors were added later), and skip the background on why the policy changed. Write a prompt that gets you exactly that.","materialLabel":"The email thread (attached to your prompt automatically)","material":"Thread: New visitor policy - Larkin Building\n\nFacilities (Ines), Tue:\nAs many of you know, last month someone walked in off the street and took two laptops from the 2nd floor. The landlord and our insurer asked us to tighten things up. After a lot of meetings, here's the new policy, starting Monday Nov 17:\n- All visitors must show photo ID at the front desk.\n- Front desk prints a visitor badge with the visitor's name and host.\n- The host must come down to the lobby to pick up their visitor. No sending visitors up alone.\n\nRaj, Tue: Does this apply to delivery drivers?\nInes: No, deliveries still go to the mail room, no badge needed.\n\nGloria, Wed: What about contractors like the HVAC guys?\nInes, Wed: Good question - checked with the landlord. Contractors ALSO need ID and a badge, and must sign the contractor log. Same Monday start.\n\nTom, Wed: Will there be a new sign-in tablet?\nInes: Maybe next year, not decided.","rules":[{"type":"maxSentences","max":3},{"type":"plainText"}],"mistakes":[{"title":"Missing the later rule","why":"The contractor rule came in a reply, so the AI may leave it out.","fix":"Add: \"Include the contractor rule from later in the thread.\"","checks":["r1"]},{"title":"Starting with the backstory","why":"The AI follows the email and opens with the theft.","fix":"Add: \"Start with what changes Monday. Skip the background.\"","checks":["r0","r2"]},{"title":"Forgetting who reads it","why":"The AI writes for all staff instead of what the front desk does.","fix":"Add: \"Write it for the front desk team.\"","checks":["r1"]},{"title":"Asking for a summary","why":"The AI writes bullets with headings.","fix":"Be exact: \"At most 3 sentences, plain text.\"","checks":["maxSentences","plainText"]}],"promptHints":[{"label":"Says who reads it","patterns":["front desk","receptionist","sticky"]},{"label":"Includes the later rule","patterns":["contractor","later","final rule"]},{"label":"Skips the background","patterns":["skip.{0,20}(background|why|theft)","no background","leave out"]},{"label":"Starts with the change","patterns":["start with","first sentence","monday"]},{"label":"Limits the sentences","patterns":["\\d+\\s*sentences?","(one|two|three|four|five) sentences?"]}],"hint":"The front desk needs the rules, not the story. Tell the AI who it's for, what goes first, and to include the rule added later.","rubricLabels":["The first sentence says the policy starts Monday Nov 17 and visitors must show photo ID and get a printed badge","Says hosts must come down to the lobby to pick up visitors, and that contractors also need ID, a badge and the contractor log","Leaves out the theft background and the undecided tablet; mentioning that deliveries are exempt is fine"]}