{"id":"pro-pm-roadmap-review-decided-open","audience":"product-managers","category":"meetings","technique":"format","title":"Sort a roadmap review into what's decided and what's open","free":false,"task":"You ran the quarterly roadmap review and need to post the outcome. You want exactly 4 numbered lines, decided items first, each starting with Decided: or Open:, under 60 words, plain text. One decision was reversed at the end, so log the final call, and give each Open line the person who owns getting an answer. Write a prompt that gets you exactly that.","materialLabel":"Your meeting notes (attached to your prompt automatically)","material":"Roadmap review - Thu Nov 13 - Plateful app\nPresent: Ravi (VP), Nina (design), Owen (eng), Sara (marketing), me (PM)\n\n- Family accounts: Ravi: \"Yes, Q1.\" Decided.\n- Apple Watch app: Owen says 6 weeks. Ravi: \"Not this year.\" Decided: no.\n- Recipe video feed: Sara wants it for TikTok tie-in. Owen unsure about cost. Not decided - Owen to estimate cost by Nov 20.\n- Price increase from $5.99 to $6.99: Ravi says yes, Feb 1... At the end Sara said the holiday promo already promises the old price through March. Ravi: \"Okay, hold the price increase until April 1.\"\n- Spanish language support: Nina needs research first. Open - Nina to bring user research by Dec 1.\n- Dark mode: already shipped last month, just a status update.\n\nSnacks were great. Next review in February.","rules":[{"type":"numberedItems","count":4},{"type":"maxWords","max":60},{"type":"plainText"}],"mistakes":[{"title":"Missing the reversal","why":"Feb 1 is said first, and the change comes at the end.","fix":"Add: \"The price increase moved to April 1 at the end. Use that.\"","checks":["r1"]},{"title":"Mixing decided and open","why":"The AI lists topics in meeting order without saying which is settled.","fix":"Add: \"Start each line with Decided: or Open:, decided first.\"","checks":["r0"]},{"title":"Leaving open items ownerless","why":"The AI lists open questions with no one assigned.","fix":"Add: \"Each Open line names who brings the answer and when.\"","checks":["r2"]},{"title":"Letting the AI pick the layout","why":"The AI writes headings and paragraphs.","fix":"Be exact: \"Exactly 4 numbered lines, plain text.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 60 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 10 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many lines","patterns":["\\b(4|four)\\b"]},{"label":"Labels each line","patterns":["decided:","open:","label"]},{"label":"Catches the reversal","patterns":["april","reversed","changed","final call"]},{"label":"Names owners","patterns":["owner","who","owen|nina"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"People need to know what's settled and who owns the rest. Ask for the labels, the final call on the reversal, and owners.","rubricLabels":["Decided lines come first and Open lines last, each line starting with Decided: or Open:","Decisions are family accounts in Q1 and the price increase moved to April 1 (not Feb 1); the Apple Watch 'no' may appear in place of one if counts require, but the price line must say April 1","Open lines are the recipe video feed (Owen, cost estimate by Nov 20) and Spanish support (Nina, research by Dec 1), and dark mode and snacks are left out"]}