{"id":"pro-sales-trade-show-deadlines","audience":"sales","category":"planning","technique":"grounding","title":"Turn trade show emails into a deadline checklist","free":false,"task":"You're the sales manager getting your team's booth ready for a regional trade show. You want exactly 6 numbered lines sorted by deadline, each as date - task - owner, under 80 words, plain text. Use the show's corrected shipping deadline and the new owner where someone swapped, and leave out the giveaway idea the team rejected. Write a prompt that gets you exactly that.","materialLabel":"Show emails and your notes (attached to your prompt automatically)","material":"Midwest Facilities Expo - Booth 418 - Show dates Jan 21-22, Columbus\n\nFrom the show's vendor kit:\n- Booth graphics file due to printer: Dec 19\n- Lead scanner rental order: Jan 7\n- Ship booth crates to advance warehouse: arrive by Jan 9\n- Staff badge registration: Jan 12\n- Electrical order (1 outlet): Jan 5 (after that, 30% late fee)\n\nOur assignments:\n- Graphics: Tess\n- Lead scanner: Andre\n- Shipping crates: Andre\n- Badges: Kim\n- Electrical: Tess\n- Demo script for booth staff: you (me), Jan 14\n\nShow email (Dec 2): \"Correction: crates must ARRIVE at the advance warehouse by Jan 6, not Jan 9, due to a building closure.\"\n\nTeam chat:\nAndre: I'm out Jan 2-10, can someone take shipping?\nKim: I've got shipping.\n\nRejected ideas: branded water bottles (too expensive), raffle for an iPad (show doesn't allow raffles).","rules":[{"type":"numberedItems","count":6},{"type":"maxWords","max":80},{"type":"plainText"}],"mistakes":[{"title":"Missing the correction","why":"The vendor kit says Jan 9, and the fix is in a later email.","fix":"Add: \"Use the corrected Jan 6 shipping date.\"","checks":["r1"]},{"title":"Missing the swap","why":"Andre is assigned shipping in your notes.","fix":"Add: \"Kim took over shipping from Andre.\"","checks":["r1"]},{"title":"Not sorting by deadline","why":"The AI keeps the vendor kit's order.","fix":"Add: \"Sort by deadline, earliest first.\"","checks":["r0"]},{"title":"Including rejected ideas","why":"The AI adds the giveaways as tasks.","fix":"Add: \"Skip the rejected ideas. Plain text, 6 numbered lines.\"","checks":["r2","numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 80 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 9 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many lines","patterns":["\\b(6|six)\\b"]},{"label":"Sorts by deadline","patterns":["sort","earliest","deadline","by date"]},{"label":"Uses the correction","patterns":["correct","jan(uary)? 6","updated"]},{"label":"Handles the swap","patterns":["kim","swap","took over|takes over","new owner"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"Deadlines and owners both changed after the kit came out. Tell the AI to use the latest of each and how to sort the list.","rubricLabels":["Lines are sorted by deadline: Dec 19, Jan 5, Jan 6, Jan 7, Jan 12, Jan 14, each with a date, task and owner","Crate shipping uses the corrected Jan 6 arrival date and is owned by Kim, not Andre","Leaves out the rejected giveaways (water bottles, iPad raffle) and adds no intro or tips"]}