{"id":"pro-sb-catering-prep-backward","audience":"small-business","category":"planning","technique":"context","title":"Time a catering order's prep backward from delivery","free":false,"task":"You run a small taco shop and have a catering order for an office lunch. You want exactly 5 numbered lines in time order, each as time - task - who, under 60 words, plain text. Work every time back from the delivery time using the prep times in your notes, and use the client's updated headcount for quantities. Write a prompt that gets you exactly that.","materialLabel":"Order notes (attached to your prompt automatically)","material":"Catering order - Bellmont Insurance - Thu Dec 4\nDelivery: 11:30 am at 200 Main St (15 min drive)\nHeadcount: 60 people\n\nMenu per person: 3 tacos. Rice + beans trays (1 tray per 20 people).\n\nPrep times (finish each by):\n- Proteins (chicken, carnitas) cooked: done 1 hour before leaving\n- Rice + beans: done 30 min before leaving\n- Tortillas warmed + tacos assembled: done 15 min before leaving\n- Van loaded: done when leaving\n\nWho:\n- Marco: proteins\n- Lupe: rice + beans\n- Dani: assembly\n- Me (Rosa): drive + set up\n\nEmail from Bellmont (Wed): \"Quick update - we'll have 80 people, not 60. Same time and place!\"\n\nOther: order more foil trays for next week. Pay the produce invoice.","rules":[{"type":"numberedItems","count":5},{"type":"maxWords","max":60},{"type":"plainText"}],"mistakes":[{"title":"Forgetting the drive","why":"The AI counts back from 11:30 and has everything late.","fix":"Add: \"Delivery is 11:30 with a 15-minute drive, so leave at 11:15.\"","checks":["r0"]},{"title":"Using the old headcount","why":"60 is at the top; the update says 80.","fix":"Add: \"Use 80 people: 240 tacos and 4 trays.\"","checks":["r1"]},{"title":"Dropping who does it","why":"The AI lists tasks without names.","fix":"Add: \"Each line: time - task - who.\"","checks":["r2"]},{"title":"Letting the AI pick the layout","why":"The AI writes a long prep plan with headings.","fix":"Be exact: \"Exactly 5 numbered lines, plain text.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 60 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 8 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many lines","patterns":["\\b(5|five)\\b"]},{"label":"Counts back from delivery","patterns":["back from","11:15","leave","drive"]},{"label":"Uses the new headcount","patterns":["80","update","headcount"]},{"label":"Shows the line shape","patterns":["time.{0,5}-.{0,10}task","who","like ['\"]"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"Catering runs backward from delivery. Give the AI the drive time, the updated headcount, and the line shape.","rubricLabels":["Times count back from leaving at 11:15 (11:30 delivery minus 15-minute drive): proteins done 10:15, rice and beans done 10:45, tacos assembled 11:00, van loaded and leaving 11:15, delivered 11:30","Quantities use the updated 80 people: 240 tacos and 4 trays of rice and beans","Each line names who does it (Marco, Lupe, Dani, Rosa), and the foil trays and produce invoice are left out"]}