{"id":"pro-sb-supplier-meeting-actions","audience":"small-business","category":"meetings","technique":"grounding","title":"Capture a supplier meeting's action items with the final price","free":false,"task":"You own a small bakery and just met with your flour supplier's rep. You want exactly 4 numbered lines, each as Name - action - due date (month and day), under 50 words, plain text. Use the price the rep corrected before the meeting ended, and turn 'next Friday' into the real date. Write a prompt that gets you exactly that.","materialLabel":"Your meeting notes (attached to your prompt automatically)","material":"Meeting with Grainfield Mills rep (Carlos) - Tue Jan 13 - Rise & Shine Bakery\n\n- New price for 50 lb bread flour: Carlos said $34/bag starting Feb 1 (was $31).\n- I asked about a volume discount at 20+ bags/month. Carlos will check and email me by next Friday.\n- Delivery day switching from Monday to Tuesday starting Feb 3. I need to tell my staff by Jan 23.\n- I'll send Carlos our February order by Jan 27.\n- Carlos's daughter just started college, we chatted about that.\n\nEnd of meeting: Carlos double-checked his sheet - \"Sorry, it's $33/bag, not $34.\" \n\nAlso: our oven repair guy comes Thursday.","rules":[{"type":"numberedItems","count":4},{"type":"maxWords","max":50},{"type":"plainText"}],"mistakes":[{"title":"Using the first price","why":"$34 is said first; the fix comes at the end.","fix":"Add: \"The price is $33/bag (Carlos corrected it).\"","checks":["r1"]},{"title":"Keeping vague dates","why":"The AI writes 'next Friday'.","fix":"Add: \"The meeting was Tue Jan 13, so next Friday is Jan 23.\"","checks":["r0"]},{"title":"Including chit-chat","why":"The AI adds the oven repair or small talk.","fix":"Add: \"Only actions from the supplier meeting.\"","checks":["r2"]},{"title":"Letting the AI pick the layout","why":"The AI writes a recap with headings.","fix":"Be exact: \"Exactly 4 numbered lines, plain text.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 50 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 8 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many lines","patterns":["\\b(4|four)\\b"]},{"label":"Uses the corrected price","patterns":["\\$?33","correct"]},{"label":"Converts the date","patterns":["jan(uary)? 23","next friday","real date"]},{"label":"Gives the line format","patterns":["name.{0,10}action","due date","owner"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"The price changed at the end, and one date is vague. Tell the AI both and the line shape.","rubricLabels":["Each line gives a name, an action and a calendar date, and Carlos's volume discount email is due Fri Jan 23 (next Friday), not 'next Friday'","If the flour price appears, it is $33/bag (not $34)","The actions are Carlos's discount email, telling staff about the Tuesday delivery (Jan 23), sending the February order (Jan 27) and one more from the notes (such as the new price starting Feb 1); the chat about his daughter and the oven repair are left out"]}