{"id":"pro-tch-dept-meeting-dated-actions","audience":"teachers","category":"meetings","technique":"grounding","title":"Turn a math department meeting into dated action items","free":false,"task":"You're the math department chair and post action items after each meeting. You want exactly 4 numbered lines, each as Teacher - task - due date (month and day), under 50 words, plain text. Turn 'before winter break' into the real date, use the new owner for the task that was reassigned, and leave out the parked debate. Write a prompt that gets you exactly that.","materialLabel":"Department meeting notes (attached to your prompt automatically)","material":"Math department - Tue Dec 2\nPresent: Ms. Lin (chair), Mr. Ade, Ms. Cho, Mr. Ruiz, Ms. Park\nLast day before winter break: Fri Dec 19.\n\n- Common midterm for Algebra 1: Mr. Ade to draft by Dec 12.\n- Calculator inventory: Ms. Cho to count and report missing ones before winter break.\n- Tutoring schedule for January: Mr. Ruiz to post by Dec 10.\n- Geometry pacing guide update: Ms. Park by Jan 9.\n- Debate about switching to a new textbook series - long, no decision, PARKED until spring.\n\nLater in the meeting: Ms. Cho has a family event and will be out Dec 15-19. Mr. Ruiz will do the calculator inventory instead, same deadline.\n\nReminder: holiday potluck Dec 18 in the library.","rules":[{"type":"numberedItems","count":4},{"type":"maxWords","max":50},{"type":"plainText"}],"mistakes":[{"title":"Keeping vague dates","why":"The AI writes 'before winter break'.","fix":"Add: \"Winter break starts after Fri Dec 19. Use calendar dates.\"","checks":["r0"]},{"title":"Missing the reassignment","why":"Ms. Cho is listed first for the inventory.","fix":"Add: \"Mr. Ruiz took the calculator inventory.\"","checks":["r1"]},{"title":"Including the parked debate","why":"The AI lists the textbook switch as a task.","fix":"Add: \"Skip the parked textbook debate.\"","checks":["r2"]},{"title":"Letting the AI pick the layout","why":"The AI writes minutes with headings.","fix":"Be exact: \"Exactly 4 numbered lines, plain text.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 50 words\" and it often lands well over.","fix":"Cap each part instead: \"each line under 8 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Says how many lines","patterns":["\\b(4|four)\\b"]},{"label":"Converts the date","patterns":["dec(ember)? 19","winter break","calendar date"]},{"label":"Handles the reassignment","patterns":["ruiz","reassign","took over|takes over","instead"]},{"label":"Skips the parked item","patterns":["parked","textbook","skip"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"One task changed owners and one date is vague. Tell the AI both, and what was parked.","rubricLabels":["Each line gives a teacher, a task and a calendar date, and the calculator inventory is due Dec 19 (not 'before winter break')","The calculator inventory belongs to Mr. Ruiz, not Ms. Cho","The four tasks are the Algebra 1 midterm (Ade, Dec 12), calculator inventory (Ruiz), tutoring schedule (Ruiz, Dec 10) and Geometry pacing guide (Park, Jan 9); the textbook debate and potluck are left out"]}