{"id":"pro-tch-district-email-3-sentences","audience":"teachers","category":"summarizing","technique":"grounding","title":"Boil a long district email down to 3 sentences for your team","free":false,"task":"You lead the 7th-grade team, and the district sent a long email about the end-of-term grading window. Your teammates want at most 3 sentences, plain text, with the grade deadline in the first sentence. The email corrects itself near the end, so use the corrected date, and skip the parts that only apply to high schools. Write a prompt that gets you exactly that.","materialLabel":"The district email (attached to your prompt automatically)","material":"From: Office of Teaching & Learning, Westbrook Unified\nSubject: Term 1 grading window + reminders\n\nDear educators,\n\nThank you for a wonderful start to the year! We know how hard you have worked.\n\nTerm 1 ends Friday, Nov 21. The grading window opens Monday, Nov 24 at 8:00 am. All final Term 1 grades must be submitted in Gradebook by Tuesday, Dec 2 at 4:00 pm. Report cards will be mailed home Dec 9.\n\nHigh schools only: Semester exam schedules are due to the district by Dec 1, and credit recovery rosters by Dec 5.\n\nMiddle schools: Please include at least one comment per student using the new comment bank. Comments over 200 characters will be cut off on the printed report card.\n\nReminder: Gradebook will be down for maintenance Saturday, Nov 29, 6:00 am - noon.\n\nProfessional development day is Friday, Dec 12. Sign up for sessions in the PD portal.\n\nCORRECTION (added 3:15 pm): Due to the Thanksgiving break, the final grade deadline is extended to Wednesday, Dec 3 at 4:00 pm. Report cards will still be mailed Dec 9.\n\nHave a restful break!","rules":[{"type":"maxSentences","max":3},{"type":"plainText"}],"mistakes":[{"title":"Missing the correction","why":"The original deadline appears first and looks official.","fix":"Add: \"Use the corrected deadline from the end of the email.\"","checks":["r0"]},{"title":"Not saying what goes first","why":"The AI follows the email's order and opens with thank-yous.","fix":"Add: \"First sentence: the grade deadline.\"","checks":["r0"]},{"title":"Including everything","why":"The AI covers high school items and the PD day to be complete, and drops the comment rule.","fix":"Add: \"We're a middle school team. Skip high-school-only items. Include the comment rule.\"","checks":["r1","r2"]},{"title":"Asking for a summary","why":"The AI writes a bulleted recap with bold headings.","fix":"Be exact: \"At most 3 sentences, plain text.\"","checks":["maxSentences","plainText"]}],"promptHints":[{"label":"Uses the correction","patterns":["correct","dec(ember)? 3","extended","updated"]},{"label":"Puts the deadline first","patterns":["first sentence","start with","lead with","deadline first"]},{"label":"Says who reads it","patterns":["middle school","7th.grade","team","teachers"]},{"label":"Skips high school items","patterns":["high school","skip","leave out"]},{"label":"Limits the sentences","patterns":["\\d+\\s*sentences?","(one|two|three|four|five) sentences?"]}],"hint":"Your team needs the one date that matters, and it's not the first one in the email. Tell the AI who they are and what goes first.","rubricLabels":["The first sentence gives the corrected grade deadline: Wednesday, Dec 3 at 4:00 pm (not Tuesday, Dec 2)","Mentions the middle school comment rule (at least one comment per student from the comment bank, under 200 characters)","Leaves out the high-school-only items (semester exams, credit recovery) and adds no greeting or sign-off"]}