{"id":"proc-rfq-six-clarifying-questions","audience":"procurement","category":"operations-work","track":"operations","technique":"context","level":"intermediate","title":"Ask six clarifying questions before drafting an RFQ for racking","free":false,"task":"A requester sent a vague message and you can't write an RFQ from it. Write a prompt for exactly 6 numbered questions to ask the requester, each ending with a question mark and asking one thing only. Cover quantity and size, load rating, delivery site and date, installation, budget approval, and the lease requirement. Plain text, under 110 words.","materialLabel":"Your material (attached to your prompt automatically)","material":"MESSAGE FROM REQUESTER (Hector Salas, Warehouse Ops)\n\nHi procurement, we need new racking for the east bay, ASAP. The old units are being pulled out next month. It should hold what we have now and maybe a bit more. Budget is fine, my boss said go ahead. Our lease has something about seismic stuff for racking, I don't know the details, facilities might. Can you send out an RFQ this week? Thanks.\n\nCONTEXT FROM PROCUREMENT\n- An RFQ needs enough detail that vendors quote the same thing.\n- Spend over $25,000 needs the Finance Director's written approval before a PO.\n- We don't tell the requester which vendors we plan to invite.","rules":[{"type":"plainText"},{"type":"numberedItems","count":6},{"type":"maxWords","max":110}],"promptHints":[{"label":"Sets the count","patterns":["exactly 6","6 (numbered )?questions","six"]},{"label":"Lists the topics","patterns":["load rating","delivery","installation","seismic"]},{"label":"Says one thing per question","patterns":["one thing","single","one question"]},{"label":"Rules out asking about vendors","patterns":["vendors","do not ask"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no headings"]}],"mistakes":[{"title":"Double-barreled questions","why":"The AI packs two or three asks into one question.","fix":"Say: \"One thing per question.\"","checks":["r2"]},{"title":"Missing the lease and approval","why":"The AI asks generic procurement questions only.","fix":"Name the six topics, including budget approval and the lease requirement.","checks":["r2"]},{"title":"Wrong count","why":"The AI writes 10 questions with an intro.","fix":"Say: \"Exactly 6 numbered questions\" and show the format.","checks":["r0","numberedItems"]},{"title":"Missing core specs","why":"The AI skips quantity or load rating.","fix":"List quantity and size, load rating, delivery and installation.","checks":["r1"]},{"title":"Markdown extras and long output","why":"AI adds bold, headings and bullets by default, which show up as stray symbols where this is pasted.","fix":"Say \"plain text, no bold, no headings\" and cap each line, for example \"each line under 15 words\".","checks":["plainText","maxWords"]}],"hint":"Give the count, name the six topics and say one thing per question.","mission":"Get the missing details for the racking RFQ from the requester.","musts":["Exactly 6 questions","One thing per question","Cover all six topics"],"rubricLabels":["There are exactly 6 numbered questions, each ending with a question mark","The questions cover quantity and size, load rating, delivery site and date, and installation","The questions also cover the written budget approval and the lease's seismic requirement, and none asks which vendors to use"]}