{"id":"proc-saas-renewal-summary-flags-for-legal","audience":"procurement","category":"operations-work","track":"operations","technique":"grounding","level":"advanced","title":"Summarize a software renewal and flag clauses for legal","free":false,"task":"Procurement reviews renewals before legal sees them. Write a prompt for plain text with exactly five lines starting \"Term ends:\", \"Notice deadline:\", \"Renewal price:\", \"Conflicts:\" and \"Flags for legal:\". Show the date and price math. Report what the contract says and flag it; do not say what it legally means or whether to renew. Legal and the budget owner decide. Under 120 words.","materialLabel":"Your material (attached to your prompt automatically)","material":"ORDER FORM EXCERPT - Lumen Analytics Platform (customer: Cobalt Freight)\nCurrent term: April 1, 2026 to March 31, 2027. Annual fee: $48,000.\n\nSection 3 - Renewal. This agreement renews automatically for successive 12-month terms unless either party gives written notice of non-renewal at least ninety (90) days before the end of the then-current term.\n\nSection 4 - Fees. On renewal the annual fee increases by the greater of 7% or the percentage change in the Consumer Price Index for the prior year.\n\nSection 9 - Liability. Vendor's total liability is limited to fees paid in the prior three months. Vendor may change the service description on 30 days' notice.\n\nSection 11 - Data. On termination, customer data is deleted after 30 days. Export is available on request at vendor's then-current professional services rates.\n\nEMAIL FROM VENDOR REP (Jan 14): \"Good news, your renewal will be at a fixed price, no increase this time.\"\n\nThe email is not part of the contract.","rules":[{"type":"plainText"},{"type":"maxWords","max":120}],"promptHints":[{"label":"Quotes the five labels","patterns":["term ends:","notice deadline:","renewal price:","conflicts:","flags for legal:"]},{"label":"Asks for date and price math","patterns":["90 days","show","7%"]},{"label":"Checks outside claims","patterns":["conflict","email","outside the contract"]},{"label":"Leaves interpretation to legal","patterns":["do not interpret","legal","not (say|decide)"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no headings"]}],"mistakes":[{"title":"Believing the rep's email","why":"The AI treats 'fixed price' as the renewal price.","fix":"Say: \"Conflicts: anything outside the contract that disagrees with it.\"","checks":["r2"]},{"title":"Missing the minimum price","why":"The AI shows only 7% and ignores the CPI floor.","fix":"Say: \"The price is at least 7% more; show the math.\"","checks":["r1"]},{"title":"Giving legal conclusions","why":"The AI says the clauses are risky or unenforceable.","fix":"Say: \"Flag clause names only; do not interpret them.\"","checks":["r2"]},{"title":"Wrong lines","why":"The AI writes a summary paragraph.","fix":"Quote the five labels in order.","checks":["r0"]},{"title":"Markdown extras and long output","why":"AI adds bold, headings and bullets by default, which show up as stray symbols where this is pasted.","fix":"Say \"plain text, no bold, no headings\" and cap each line, for example \"each line under 15 words\".","checks":["plainText","maxWords"]}],"hint":"Name the five lines, ask for the date and price math, and keep clause flags free of interpretation.","mission":"Summarize the software renewal and flag clauses for legal.","musts":["Show date and price math","No legal meaning","Don't say renew or not"],"rubricLabels":["There are five lines starting Term ends:, Notice deadline:, Renewal price:, Conflicts: and Flags for legal: in that order","Term ends is March 31, 2027, Notice deadline is December 31, 2026 (90 days before) and Renewal price shows 7% of $48,000 = $3,360 so $51,360 at minimum","Conflicts notes the rep's fixed-price email contradicts the 7% or CPI uplift, and Flags for legal lists auto-renewal, the uplift, the three-month liability cap, the service-change right or the paid data export, without saying what any clause legally means"]}