{"id":"proc-sole-source-form-missing-fields","audience":"procurement","category":"operations-work","track":"operations","technique":"grounding","level":"advanced","title":"Fill a sole-source justification form without inventing missing facts","free":false,"task":"A requester wants to skip competitive bidding. Write a prompt that fills a form with exactly seven lines starting \"Item:\", \"Vendor:\", \"Amount:\", \"Why only this vendor:\", \"Alternatives checked:\", \"Price reasonableness:\" and \"Requester:\". If the notes do not say, write MISSING and what to ask for; never invent support. You only draft the form; the procurement director decides. Plain text, under 120 words.","materialLabel":"Your material (attached to your prompt automatically)","material":"NOTES FROM REQUESTER (Marcus Webb, Quality Lab) - Thursday\n\nHi, we need to renew the calibration software license for the Zeiss-compatible measurement arm. It's from Vantage Metrology, $14,200 for the year. Only Vantage makes software that works with our arm's controller and our certified calibration records are all in their format, so we can't switch. I'd like to just sign it without going out for quotes since time is short, the license lapses on the 30th.\n\nLast year it was $13,100, I think. I didn't ask for any other vendors. Price seems fine to me.\n\nProcurement policy reminder (from the intranet): sole-source awards over $10,000 need a written justification that lists alternatives checked and evidence that the price is reasonable, approved by the Procurement Director.","rules":[{"type":"plainText"},{"type":"maxWords","max":120}],"promptHints":[{"label":"Quotes the seven labels","patterns":["item:","vendor:","amount:","why only this vendor:","alternatives checked:","price reasonableness:","requester:"]},{"label":"Says to write MISSING","patterns":["missing","not in the notes","not supported"]},{"label":"Bans invented support","patterns":["never invent","do not invent","only facts","use only"]},{"label":"Leaves the decision to the director","patterns":["director decides","you draft only","draft"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no headings"]}],"mistakes":[{"title":"Inventing alternatives","why":"The AI writes that alternatives were reviewed.","fix":"Say: \"If the notes do not support a field, write MISSING and what to ask for.\"","checks":["r2"]},{"title":"Treating a guess as evidence","why":"The AI calls last year's price proof of reasonableness.","fix":"Say: \"Do not present guesses as evidence.\"","checks":["r2"]},{"title":"Wrong fields","why":"The AI writes a memo.","fix":"Quote the seven labels in order.","checks":["r0"]},{"title":"Losing the real reason","why":"The AI gives a generic 'unique product' reason.","fix":"Say: \"Use the compatibility and calibration-record reasons from the notes.\"","checks":["r1"]},{"title":"Markdown extras and long output","why":"AI adds bold, headings and bullets by default, which show up as stray symbols where this is pasted.","fix":"Say \"plain text, no bold, no headings\" and cap each line, for example \"each line under 15 words\".","checks":["plainText","maxWords"]}],"hint":"Name the seven fields and say what to write when a field is not supported.","mission":"Draft the sole-source form without inventing missing facts.","musts":["Unknown: MISSING, what to ask","Never invent support","Director decides"],"rubricLabels":["There are seven lines starting Item:, Vendor:, Amount:, Why only this vendor:, Alternatives checked:, Price reasonableness: and Requester: in that order","Item is the calibration software license renewal, Vendor is Vantage Metrology, Amount is $14,200 for the year, and Why only this vendor gives the controller compatibility and calibration records reasons from the notes","Alternatives checked says MISSING (no other vendors were asked) and Price reasonableness says MISSING or notes only an unverified guess of last year's $13,100, with what to ask for, and nothing claims alternatives were checked"]}