{"id":"proc-three-quote-rule-five-requests","audience":"procurement","category":"operations-work","track":"operations","technique":"grounding","level":"intermediate","title":"Decide which of five requests need three quotes under the policy","free":false,"task":"Write a prompt for plain text with exactly six lines: \"R1:\" to \"R5:\" and \"Flag:\". Each request line says THREE QUOTES or NO QUOTES with a reason of 8 words or fewer from the policy. The Flag line names any request where the exemption is claimed but not documented. Apply the policy exactly; you recommend, procurement decides. Under 120 words.","materialLabel":"Your material (attached to your prompt automatically)","material":"PROCUREMENT POLICY (excerpt)\nPurchases over $5,000 require three written quotes unless one of these exemptions is documented:\n(a) an existing contract covers the item;\n(b) an emergency approved in writing by a Director;\n(c) a sole-source justification approved by the Procurement Director.\nPurchases of $5,000 or less do not require quotes.\n\nREQUESTS\nR1: $7,500 safety vests from a new vendor. No exemption mentioned.\nR2: $12,000 corrugated boxes from Boxwell. Covered by contract C-118, which is on file.\nR3: $4,800 laptop stands from an office supplier.\nR4: $6,200 emergency compressor repair. A Director approved the emergency by email today; the email is attached.\nR5: $9,000 lab software license. The requester says \"it's sole source\" but there is no approval on file.","rules":[{"type":"plainText"},{"type":"maxWords","max":120}],"promptHints":[{"label":"Quotes the labels","patterns":["r1:","r5:","flag:"]},{"label":"Uses the labels THREE QUOTES / NO QUOTES","patterns":["three quotes","no quotes"]},{"label":"Says documented only","patterns":["documented","on file","approval"]},{"label":"Mentions the threshold","patterns":["5,000","over"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no headings"]}],"mistakes":[{"title":"Accepting the claim","why":"The AI exempts R5 because the requester says sole source.","fix":"Say: \"A claimed exemption with no approval on file does not count.\"","checks":["r2"]},{"title":"Quotes for small purchases","why":"The AI says R3 needs quotes anyway.","fix":"Say: \"$5,000 or less needs no quotes.\"","checks":["r1"]},{"title":"Wrong lines","why":"The AI writes a table.","fix":"Quote the six labels.","checks":["r0"]},{"title":"Getting markdown back","why":"AI adds bold, headings and bullets by default, which show up as stray symbols where this is pasted.","fix":"Say \"plain text, no bold, no headings, no asterisks\".","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting and usually runs long, so a vague \"keep it short\" lands over the limit.","fix":"Cap each part instead of the total, for example \"each line under 15 words\".","checks":["maxWords"]}],"hint":"Name the lines and say that only documented exemptions count.","mission":"Decide which of five requests need three quotes.","musts":["Reason 8 words max","Flag undocumented exemptions","Apply policy exactly"],"rubricLabels":["There are six lines starting R1:, R2:, R3:, R4:, R5: and Flag: in that order, and each request line says THREE QUOTES or NO QUOTES with a reason of 8 words or fewer","R1 is THREE QUOTES, R2 is NO QUOTES (contract C-118), R3 is NO QUOTES (under the $5,000 limit) and R4 is NO QUOTES (documented emergency approval)","R5 is THREE QUOTES because the sole-source approval is not on file, and the Flag line names R5 as the claimed but undocumented exemption"]}