{"id":"prod2-fl-scope-email-revision-rounds","audience":"freelancers","category":"meetings","track":"productivity","technique":"verification","title":"Confirm project scope after a call, not the notetaker's version","free":false,"task":"Send the client a scope confirmation after your kickoff call. Start with 'Subject:', then exactly 4 numbered in-scope items, then one line starting 'Not included:' listing what was ruled out, and sign off as Priya. Check the notetaker against the transcript, since it got the revision rounds wrong. Plain text, under 110 words.","materialLabel":"The notetaker summary and transcript (attached to your prompt automatically)","material":"AI NOTETAKER - Kickoff: Dunmore Tea Co. brand refresh (client: Owen Dunmore)\n- Deliverables: new logo, color palette, packaging label for 3 teas.\n- 3 rounds of revisions included.\n- Website redesign included.\n- Final files due Dec 5.\n\nTRANSCRIPT (excerpt)\nOwen: So, logo, colors, and labels for our three teas.\nPriya: Right. Two rounds of revisions on each, that's in my proposal.\nOwen: Two's fine.\nOwen: Could you also look at the website?\nPriya: That's outside this project. Happy to quote it separately later.\nOwen: Fair. And social media templates?\nPriya: Also not in this one.\nPriya: I'll deliver final files by December 5th.\nOwen: Perfect.\n","rules":[{"type":"numberedItems","count":4},{"type":"maxWords","max":110},{"type":"plainText"}],"mistakes":[{"title":"Trusting the notetaker","why":"The summary says 3 revision rounds and includes the website.","fix":"Add: \"The transcript wins: 2 revision rounds, no website.\"","checks":["r1","r2"]},{"title":"Not saying what's out","why":"The AI lists only what's in scope, which invites scope creep later.","fix":"Add: \"Add a 'Not included:' line for the website and social templates.\"","checks":["r2"]},{"title":"No subject or sign-off","why":"The AI starts with 'Hi Owen' and adds a placeholder signature.","fix":"Add: \"Start with 'Subject:' and sign off as Priya.\"","checks":["r0"]},{"title":"Markdown email","why":"The AI bolds headings like 'Scope' and 'Timeline'.","fix":"Add: \"Plain text, 4 numbered items.\"","checks":["plainText","numberedItems"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting words, so a total word cap usually lands over.","fix":"Cap each part: \"each item under 10 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Checks the transcript","patterns":["transcript"]},{"label":"Fixes the revision count","patterns":["2 rounds","two rounds","revision"]},{"label":"Lists what's excluded","patterns":["not included","out of scope","excluded"]},{"label":"Asks for a subject line","patterns":["subject"]},{"label":"Caps the length","patterns":["\\d+\\s*words"]}],"hint":"Scope emails prevent arguments later, so they must match what was actually agreed. Tell the AI which source wins and to list what's out.","rubricLabels":["The first line starts with 'Subject:' and the email ends with the sign-off Priya","The 4 in-scope items are the logo, color palette, labels for 3 teas, and 2 rounds of revisions (not 3), with Dec 5 mentioned somewhere","A line starting 'Not included:' names the website redesign and social media templates"]}