{"id":"prod2-office-event-backward-timeline","audience":"office","category":"planning","track":"productivity","technique":"verification","title":"Plan an event backward from the date with the right lead times","free":false,"task":"You're organizing the holiday party on Friday, Dec 12. Write exactly 6 numbered milestones in date order, each as 'Date - task (Dec 12 minus N days)'. The venue changed its headcount deadline in a later email, so use the venue's number. Plain text, under 90 words.","materialLabel":"Your planning notes and the venue email (attached to your prompt automatically)","material":"Holiday party - Fri Dec 12, 6pm, The Granary Hall - about 80 people\n\nLead times (from last year's checklist)\n- Send invites: 4 weeks before\n- Order catering: 2 weeks before\n- Final headcount to venue: 7 days before\n- Reminder email: 1 week before\n- Print name badges: 3 days before\n- AV and music test at the venue: 1 day before\n\nIdeas: photo booth? ugly sweater contest? Ask Pat.\nBudget: $4,000 (approved).\n\nEmail from The Granary Hall (Oct 30):\n\"Hi! Please note our policy changed this year: we need your final headcount 10 days before the event, not 7, so our kitchen can order. Thanks!\"\n","rules":[{"type":"numberedItems","count":6},{"type":"maxWords","max":90},{"type":"plainText"}],"mistakes":[{"title":"Using last year's lead time","why":"The checklist says 7 days, and the AI misses the venue's email.","fix":"Add: \"The venue now needs the headcount 10 days before.\"","checks":["r1"]},{"title":"Silent date math","why":"The AI lists dates without the working, so mistakes slip through.","fix":"Add: \"Show the math on each line: (Dec 12 minus 10 days).\"","checks":["r2","r0"]},{"title":"Ideas instead of milestones","why":"The AI adds photo booths and contests to the plan.","fix":"Add: \"Only the 6 milestones from the checklist.\"","checks":["numberedItems"]},{"title":"Markdown timeline","why":"The AI writes a table with bold weeks.","fix":"Add: \"Plain text, one line per milestone.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting words, so a total word cap usually lands over.","fix":"Cap each line: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Uses the venue's deadline","patterns":["10 days","venue","granary"]},{"label":"Asks for the math","patterns":["minus","show.{0,15}math","days before"]},{"label":"Sorts by date","patterns":["date order","chronolog","earliest"]},{"label":"Sets the count","patterns":["\\b(6|six)\\b"]},{"label":"Caps the length","patterns":["\\d+\\s*words"]}],"hint":"Working backward from a date is easy to get wrong. Ask the AI to show the subtraction on every line and to use the venue's new rule.","rubricLabels":["The 6 milestones are in date order, each showing the date, the task and the days before Dec 12","The venue headcount is due Dec 2 (10 days before), not Dec 5","The dates are: invites Nov 14, catering Nov 28, headcount Dec 2, reminder Dec 5, badges Dec 9, AV test Dec 11"]}